In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the January 16-31 Timesheet
– Payroll Deadline is noon February 1, 2017
– Payday for this timesheet is February 7, 2017

Click here for the February 1-15 Timesheet
Click here for the 2017 Personnel Action & Payroll Schedule

**Please note that the RCUH Employee Time/Leave Certification form has been updated with a section to include the printed name of the Principal Investigator who signs the timesheet. Please ensure a printed name is reflected on the timesheet moving forward.

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

The RCUH Human Resources Personnel Action & Payroll Calendar and Schedule is available on the HR Portal and on the RCUH website (www.rcuh.com) under Policies and Procedures > 3.810 RCUH Time Report and Attachment Index.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Feb 16: RCUH Training: Employee/Independent Contractor (EIC) Review

Thursday, February 16
1:00pm – 2:30pm
UH Manoa, Burns Hall, 1601 East-West Road, Room 4012

**Due to high demand, registration for the February 8th session is CLOSED

This training session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of the RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.

Please sign up for a training through Employee Self Service (ESS) and search “Oahu” (case-sensitive) under “Select Training Island”. If you have any trouble signing up or are interested in scheduling a session outside of UH Manoa, please feel free contact Tana Staub at [email protected] or 956-7055. This is the first session of several that we will be holding this year and we are happy to schedule on neighbor islands and other campuses if there is any interest.

Agenda:

• RCUH Employee/Independent Contractor Determination Process
• Independent Contractor, Guest Speaker, and Employee relationships (How to’s)
• EIC Policy and Updated Memo Templates
• Master EIC Determinations

RCUH Policy:

3.225 RCUH Employee-Independent Contractor Review

Please contact Tana Staub at [email protected] or 956-7055 if you require special arrangements or accommodations.

 

TO:      RCUH Employees Who Have Worked 50% Full-Time Equivalency or More and Have Enrolled in Health Coverage During the 2016 Calendar Year

RCUH Employees Who Have Worked 75% Full-Time Equivalency or More and Have Been Offered Health Coverage During the 2016 Calendar Year

As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required to provide you with Form 1095-C. Form 1095-C will provide you with important information about the health insurance coverage that was offered to you (and your family if applicable) during the 2016 calendar year. The RCUH will provide employees with the option to sign up for an electronic Form 1095-C for the 2016 tax filing.

Deadline to consent for electronic 1095-C Forms: January 23, 2017 (If you do not consent, a paper Form 1095-C will be mailed to your mailing address on record. If you have already provided your consent, you do not need to do it again and can disregard this email).

How do I consent for an electronic 1095-C form? The electronic Form 1095-C application on the RCUH Employee Self-Service (ESS) system provides you with a secure and convenient way to receive your 2016 Form 1095-C. Please see below for the instructions on how to consent for an electronic 1095-C Form.

Instructions on How to Consent to an Electronic 1095-C Form

1. Access the RCUH Employee Self-Service (ESS) system from the RCUH Homepage (rcuh.com)
   • Forgot your User ID or Password? Click on the “Forget User ID/Password” link
2. Provide Consent to receive your electronic W-2Self
   • Service > Benefits > 1095-C Consent
3. To consent to receive your electronic 1095-C:
   • Read the 1095-C Consent Form
   • Check the box
   • Click on the SUBMIT button
4. Enter your password to verify your identity
   • Your User ID will auto populate
   • You must enter your password
   • Click on the CONTINUE button
5. A confirmation of your consent, or withdrawal, will be sent to your primary email address on record.
6. We will notify you by email when your electronic 1095-C form is available (currently scheduled for distribution on Tuesday, January 31, 2017).

If you have any questions about your coverage or the ACA, please contact [email protected]. If you are having difficulties logging in to ESS or accessing the 1095-C consent page, please contact [email protected].

Mahalo!

RCUH Benefits Staff

The RCUH payroll deadline for the 1/1-1/15/17 pay period is 12:00 noon on FRIDAY, January 13, 2017.   The deadline has been moved up one day due to the Dr. Martin Luther King Jr. Holiday.

IMPORTANT:

• Online timesheets will be available starting Wednesday January 11, 2017.
• Online timesheets must be submitted no later than 12:00 noon, Friday, FRIDAY, January 13, 2017.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation must be submitted to RCUH Payroll by FRIDAY, January 13, 2017.
• RCUH employees will NOT be paid if the online timesheets are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2017 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,

RCUH Payroll Staff

The RCUH Human Resources Portal and Employee Self-Service will be down Saturday, 1/7/17 from 7:30 AM to 8:30 AM for system maintenance. RCUH.com email addresses will also be down during that time.

Should you have any questions, please contact Stacie Kondo at (808) 956-8953 or [email protected].

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the January 1-15, 2017 Timesheet
Payroll Deadline is January 13, 2017 noon (advanced deadline)
Payday for this timesheet is January 20, 2017

Next Announcement: January 13, 2017 (January 16-31)

RCUH will be conducting Substance Abuse/Drug Awareness Training on Maui and Oahu in January 2017. All employees and supervisors of RCUH employees are strongly advised to attend. The training session duration is 3 hours for all employees with an additional hour for supervisors (4 hours). The program will focus on: Drug pharmacology, short and long term effects, physical and mental signs and symptoms of use, safety issues, and the most up to date information on the current trends in Hawaii.  Also discussed will be the negative effects of illegal drugs on the mind and the body, the resultant consequences in the workplace and the supervisor’s responsibility to recognize problems and take critical action when there is a reasonable cause situation.

Please refer to:
Policy 3.470 RCUH Drug-Free Workplace
Policy 3.930B Controlled Substance Prevention

• Thursday, January 5: UH Manoa, Crawford 105
• Friday, January 6: UH John Burns School of Medicine
• Thursday, January 19: UH Maui College, Laulima 105
• Wednesday, January 25: UH Manoa, Kuykendall Hall 101

8:30am – 11:30am: Employees + Managers
11:30am – 12:30pm: Managers

Please sign up through the ESS (Employee Self Service) portal on the RCUH website and search for training by island: Maui or Oahu. Please note that the search function is case-sensitive.

Contact [email protected] if you have any trouble logging in.

Take advantage of RCUH HR’s membership to access HEC (Hawaii Employers Council) training and workshops for management level personnel or those with management potential. Workshops include the Fundamentals of Supervision, HR Administration, and Management Development. Seminars focus on communication, leadership, HR management and safety.

Upcoming Trainings:

• Jan 11: Avoiding Sexual and Other Harassment Claims (Oahu) – 9am-11:30am

Understand the roles, responsibilities and potential liabilities of supervisors in claims of sexual and other harassment. This class helps participants learn how to understand, identify, prevent, and resolve claims of unlawful workplace harassment – all with the overall goal of keeping your company out of trouble.

• Jan 12: What to Expect in the 2017 Legislative Session (Free Webinar) – 9am – 10:30am

The 2017 legislative session is just around the corner.  There are several factors indicating that 2017 could be a busy year for legislative activity in Hawaii, including the fact that we have a new President whose initiatives may have a trickle-down effect on state legislation, there is some “unfinished business” from the past couple of legislative sessions, and 2017 is a non-election year.

• Jan 18: Investigating and Addressing Misconduct (Oahu) – 1pm-3:30pm

In this session, participants will concentrate on conducting a proper, thorough investigation. Learn how to appropriately document the investigation findings, particularly in cases of alleged misconduct (on-duty and off-duty), sexual harassment, and other performance problem areas.

RCUH has a limited numbers of registrations for each training so you must register through RCUH HR Employee Self Service (ESS) prior to actually registering for the course. Most registrations cost around $50 and will not be covered by RCUH HR.

We will post trainings in ESS several weeks in advance to the HR News section. Please allow for up to five business days for us to process your request. If you are unable to register via ESS or have questions, please feel free to contact Tana Staub at 956-7055 or [email protected].

As we wind down 2016, we would like to provide you a courtesy reminder to update your personal information.  It is important to keep this updated as we often send out important notices and emails, such as information regarding W-2 forms.

If you need to make any changes, you are able to do so in “Employee Self-Service (ESS)” by 4:30 PM on January 9, 2017.  Please make note of blackout periods when changes are not allowed in ESS. After this time, information on file will be processed as is.

For your convenience, below is an action checklist list to consider in closing your 2016 obligations:

Contact Information

• Home and Mailing Addresses
• Phone Numbers
• Email Addresses

Consent to receive electronic W-2s

• In order to receive your tax documents electronically a ONE-TIME consent is required
• Consent can be done in ESS

Tax Status and Withholdings

• Marital Status
• Withholding allowances

Please remember it is your responsibility to ensure that your information is up-to-date.  If you have any questions, please feel free to contact the payroll department at [email protected].