All RCUH Human Resources online systems will be down on Thursday, 10/05/23 at 8:00 PM (HST) to 11:00 PM (HST) for system maintenance.

The maintenance will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause. This schedule is subject to change and a current announcement will be posted when the downtime is scheduled.

If you have any questions, please contact RCUH HR Information Systems at (808) 956-8900 or [email protected].

TO:                 Principal Investigators and Project Staff who assist new hires in completing Form I-9, Employment Eligibility Verification

This is an update from the last announcement regarding Form I-9, Employment Eligibility Verification.

RCUH Human Resources has been utilizing the new form with new hires since August 2023. We are pleased to share that the new form is more simplified and does reduce the overall time to complete the I-9 process. Effective November 1, 2023, all employers must use the new Form I-9.  We highly encourage PIs and Project Staff to begin using the new version of Form I-9 (Form I-9 Edition 08/01/23). Please note these changes:

• Form no longer an electronic smart form, prior enhancements removed (still form-fillable via free Adobe Reader)
• Section 1 and Section 2 condensed to one page
• Change and/or elimination of fields from prior version (e.g., writing employee’s name and corresponding citizenship/immigration status in Section 2)
• Writing of “N/A” no longer required for fields that don’t apply (e.g., Other last names used, Apt #, Middle Initial, Expiration Date for identity and authorization documents without expiration such as social security cards, birth certificates)
• More flexibility with Section 2: Reference common abbreviations from USCIS: Common Abbreviations for Document Entry in Section 2

We have researched the alternative remote examination procedure. This procedure will still require original (wet) signatures on the form and does not appear to be a streamlined process to implement at this time.

In general, we will complete Form I-9 with new hires based on Oahu. We will continue to work with projects located outside of Oahu to provide guidance and solutions for completing the Form I-9. If you would like to receive training regarding the Form I-9 or have any questions, please contact RCUH Employment:

• Email: [email protected]
• Phone: (808) 956-7106

TO: RCUH Principal Investigators, Supervisors, and Project Staff

Join the RCUH Human Resources Recruitment and Employee Benefits Sections for a 45-minute webinar on October 12, 2023 at 9:00am (HST): What Pay Transparency Law Means for your Total Rewards Strategy. Attendees will be provided with a handy reference one pager showcasing a potential total rewards package for employees.

• Recruitment Section: Pay Transparency Law – truths and myth busters!
  Start planning ahead to stay compliant and ahead of the curve on upcoming recruitments.
• Employee Benefits Section: New Employee Benefits Webpage launch and navigation! Gain better understanding of RCUH employee benefits and where to access resources (in a central location). Guide current employees, new hires, and potential new hire candidates to relevant employee benefits information and where to schedule appointments.

How does Pay Transparency affect you?

Hawai’i Governor Josh Green signed into law the pay transparency bill SB 1057. The objective of the law is to reduce pay inequalities and promote ongoing transparency. In case you missed it, please click here for the pay transparency announcement.

Effective January 1, 2024, RCUH will be required to disclose an hourly or salary rate in job listings that reasonably reflects the actual expected compensation for that role. In 2022, 91% of U.S. jobseekers that were surveyed said seeing a salary range on a job post impacted their decision to apply. How do your project’s salaries measure up? Don’t wait, start preparing now.

Employee Compensation Package: It’s more than just salary!

A “total rewards” package is the combination of compensation and benefits offered by an employer. This allows employees to consider salary in relation to the other benefits offered by RCUH.

A Gallup poll recently asked 13,085 U.S. employees what was most important to them when deciding whether to accept a new job offered by a new employer. Results showed the top factors that employees consider most important:

1. A significant increase in income or benefits (64% said “very important”)
2. Greater work-life balance and better personal wellbeing (61%)
3. The ability to do what they do best (58%)
4. Greater stability and job security (53%)
   

WEBINAR REGISTRATION NOW OPEN! Please click this link to register. Registration will close at 8 AM (HST) on Tuesday, October 10, 2023. If you have any questions or need assistance registering, please contact RCUH Human Resources at [email protected].

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TO: Principal Investigators, Project Administrators, and Fiscal Administrators

This announcement is applicable for Principal Investigators/projects that follow the Federal fiscal year or for PIs who have missed the first round (July) of the annual performance evaluation period and have submitted performance evaluations by the deadline for their eligible employees.

The online Pay Award/Personnel Action Form (PA/PAF) is now available via the Human Resources Portal.  This is the second step in the October annual performance evaluation period process to elect to provide eligible employees with the pay adjustment (increase to base salary) and/or award (one-time payment) effective October 1, 2023. There will be an option to provide eligible employees with a retroactive lumpsum payment covering July 1, 2023 to September 30, 2023.

Principal Investigators must complete and submit the PA/PAF no later than 4:30 P.M. on Tuesday, October 10^th. Employees will see the pay award or pay adjustment reflected on their pay statement on October 20 (pay day for the pay period October 1-15, 2023).

To access the online PA/PAF:

1. Log in to the Human Resources Portal
2. Click on “Manage Employees” Tab
3. Click on “Annual Pay Awards (PA/PAF)”
4. A copy of the October 2023 RCUH Pay Guidelines will be available for reference. You will only be able to initiate the PA/PAF for employees who meet the eligibility requirements.

If you have any questions or have difficulty accessing the PA/PAF, please contact one of the RCUH Human Resources staff via phone (808-956-3100) or email:

• Jennifer Lin: [email protected]
• Sharon Vong: [email protected]  

All vacation hours exceeding the maximum carry-over of an eligible employee’s applicable vacation plan will be automatically forfeited on December 31, 2023.

Visit our Benefits Spotlight – Vacation Leave (Use it or Lose it!) for more information – including a Vacation Forfeiture Calculator!

Maximum Carry-Over Hours Depends on the Employee’s Vacation Plan:

• Vacation Plan A: Up to a total maximum carry-over of 10 workdays (*80 hours based on 100% FTE)
• Vacation Plan B: Each plan year you may carry-over not more 15 workdays (*120 hours based on 100% FTE), but may carry-over a total maximum accumulated total or 45 workdays (*360 hours based on 100% FTE)
  (*Hours are prorated if less than 100% FTE.)

How to find your Vacation Plan and Accrued Vacation Balance:

Option 1: Log into Human Resources Portal & Employee Self-Service > Employee Self-Service tab > Under Payroll and Compensation click on View Pay Statement > View Pay Statement > View VAC HOURS LEAVE PLAN and End Balance towards the bottom of your pay statement

Option 2: Log into Human Resources Portal & Employee Self-Service > Employee Self-Service tab > Under Benefits click on Benefits Summary

We have other Benefits Spotlight features including: Understanding Your Pay Statement, Retirement Accounts, and more!

Interested in other Employee Benefits? Please browse our newly refreshed RCUH Employee Benefits page featuring new tiles for Active Employees, New Hires, and Injury and Workers’ Compensation.

Applicable Policy:

3.620 RCUH Vacation Leave

If you have any questions regarding your vacation leave, please contact RCUH Employee Benefits:
Email: [email protected]
Phone: (808) 956-2326 or (808) 956-6979

If you need assistance logging into your Employee Self-Service, please contact the HR Help Desk:
Email: [email protected]
Phone: (808) 956-8900

TO:                 Principal Investigators and Project Administrators

On July 3, 2023, Hawai’i Governor Josh Green signed into law pay transparency bill SB 1057.  Effective January 1, 2024, Hawai’i employers with more than 50 employees will be required to disclose in all external job listings the hourly rate or salary range that reasonably reflects the actual expected compensation of the position. The objective of the law is to reduce pay inequalities and promote ongoing transparency. 

Overview of the guidelines and changes to the state’s equal pay law:

• Does not apply to job listings for internal transfers or promotions within the employer; public employee positions for which salary, benefits, or other compensation are determined pursuant to collective bargaining; and positions with employers that have fewer than 50 employees
• Prohibits discriminating between employees because of any protected category established under state law, not just sex
• Compares employees in the establishment who perform “substantially similar work,” instead of “equal work”

Equity: RCUH Human Resources continues to conduct internal pay equity reviews and will follow up with projects as necessary.

Recruitments: By October 16, 2023, projects will be able to utilize an additional field on Step 3 to enter a proposed monthly salary/hourly rate or range for the position upon initiating a position request via the HR Portal (Hire Employees: Initiate Regular Hire).  This should reasonably reflect the actual expected compensation of the position, and align with your current employee equity (view Reports: Employee Reports on the HR Portal).  RCUH will review and confirm the advertised salary prior to posting. 

Policy 3.234 RCUH Recruitment (Regular Hires) will be updated with the revised advertised salary guidelines effective January 1, 2024. If you would like to request a meeting with RCUH Recruitment for additional training or assistance, click here to schedule a meeting or contact RCUH Recruitment at [email protected].

The RCUH Human Resources Portal and Employee Self-Service (ESS) upgrade and new layout are now live!

You may now access the Human Resources Portal and ESS via the NEW links below. Please be sure to update your bookmarks. You can also go to RCUH.com > Human Resources Portal and Employee Self-Service for the most up-to-date links.

• Human Resources Portal and Employee-Self Service
• Careers/Job Postings

We will continue to explore ways to improve our system and the user experience. If you have any questions or feedback, please contact RCUH HR Information Systems via phone (808-956-8900) or email ([email protected]).

All RCUH Human Resources online systems will be down on Friday, 09/08/23 at 6:00 PM (HST) to Sunday 09/10/23 Noon (HST) for the system upgrade. Please refer to the previous news announcement for more details.

This will include:

• Human Resources Portal
• Employee Self-Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact RCUH HR Information Systems via phone (808-956-8900) or email ([email protected]).

We are pleased to share that the technical issues for the RCUH Human Resources Portal/Employee Self-Service system have been resolved and the upgrade is ready for implementation.

Resolution of Technical Issue:

Our team has been working diligently to address and resolve the technical challenges that led to the delay of the system upgrade on August 28, 2023. After thorough analysis and testing, we are confident that the issues have been fully resolved. We appreciate your patience and support throughout this process.

New System Launch Date: 9/11/23

We are excited to announce that the new launch date for the RCUH Human Resources Portal/Employee Self-Service system upgrade is set for September 11, 2023. The extra time taken to address the technical issues ensures that we will be able to provide you with a seamless and enhanced experience when using the system.

Mark Your Calendars:

• Friday, September 8, 2023, at 6:00 p.m. to Sunday, September 10, 2023, at 12:00 p.m. (HST): The RCUH Human Resources online systems will be down during this time to prepare for our new website and system upgrade. This will include:
  • Human Resources Portal
  • Employee-Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

• Monday, September 11, 2023: New launch date for the upgraded system. Effective Monday, September 11, 2023, the links to the Human Resources Portal and Employee Self-Service will change. You will receive the new URLs the morning of September 11. You can also go to RCUH.com > Human Resources Portal and Employee Self-Service for the most up-to-date links.

We recognize the impact that this upgrade has on our operations and your work, and we are committed to making this transition as seamless as possible. We believe that the upgraded system will significantly enhance your productivity and overall experience.

Your feedback is invaluable to us. As you start using the new RCUH Human Resources Portal/Employee Self-Service system, please don’t hesitate to share your thoughts and insights with us. We are here to provide any support you may need during this transition.

If you have any questions or feedback, please contact RCUH HR Information Systems via phone (808-956-8900) or email ([email protected]).

To: RCUH Principal Investigators, Project Staff, and Employees

We’d like to inform you about a change in our upcoming plans. Due to unforeseen technical circumstances, we are postponing the scheduled RCUH Human Resources Portal/Employee Self-Service upgrade that was initially planned for August 28, 2023.

The decision to delay this upgrade was not made lightly, and we understand the importance of these upgrades to our operations and your work. However, our team has identified some issues that need to be addressed before we can proceed. These challenges, while unexpected, are essential to ensure a smooth transition and optimal performance after the upgrade.

We apologize for any inconvenience this delay may cause and appreciate your patience and understanding. Our goal is to ensure a successful system upgrade that will enhance our capabilities and your experience. Further communications will be posted when the new launch date is confirmed.

If you have any immediate questions or concerns, please do not hesitate to reach out to RCUH HR Information Systems via phone (808-956-8900) or email ([email protected]). We value your partnership and remain dedicated to providing you with the best tools and resources for your work.

Thank you for your continued support.