All RCUH Human Resources online systems will be down on Sunday, 08/06/23 at 6:00 AM (HST) to 8:30 AM (HST) due to scheduled maintenance for the UH Network.
The systems impacted include:
If you have any questions, please contact RCUH Human Resources Information Systems at (808) 956-8900 or [email protected].
TO: Principal Investigators and Project Staff who assist new hires in completing Form I-9, Employment Eligibility Verification
The U.S. Citizenship and Immigration Services (USCIS) has released the new version of the Form I-9, Employment Eligibility Verification, effective August 1, 2023. Employers can use the current Form I-9 (form version 10/21/2019) through Oct. 31, 2023. Starting Nov. 1, 2023, all employers must use the new Form I-9.
This new version contains changes to the forms, instructions, and processes. Some of the changes to highlight:
RCUH Human Resources is focusing on reviewing the new form and its resources, which includes the alternative remote examination procedure. Ultimately, we strive to provide the utmost guidance and support in the implementation and utilization of the new form.
Please continue to use the prior Form I-9 (form version 10/21/2019) until we provide additional guidance and clarification.
Loading…
This year 11 Principal Investigators and Co-Investigators nominated 20 individuals for the RCUH Outstanding Employees of the Year Awards. Employees were recognized for their demonstrable, significant, and exemplary contributions to their projects. Nominee headshots are shown from left to right in the order listed below. Please join us in congratulating:
Project Support Staff
Researcher/Project Manager
Team
All nominees will be honored at an awards luncheon at the University of Hawaiʻi at Mānoa Campus Center Ballroom on October 24, 2023.
TO: Principal Investigators, Supervisors, and Project Administrators
This announcement is applicable for Principal Investigators/projects that follow the Federal fiscal year or for PIs who have missed the first round (July) of the annual performance evaluation period.
Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations, all Regular-Status employees must receive an Annual Performance Evaluation. Click below to access the form:
RCUH Performance Evaluation Form
If you wish to provide eligible employees with a pay adjustment or pay award effective October 1, 2023, performance evaluations are due by Monday, September 11, 2023. There will be an option to provide eligible employees with a retroactive lumpsum payment covering July 1, 2023 to September 30, 2023.
Please submit evaluations via the eUpload feature in the HR Portal. Instructions for submitting the evaluations via eUpload are attached. The online Pay Award/Personnel Action Form (PA/PAF) will be available September 25, 2023 for projects to submit their pay award/adjustments for employees. Additional information will be provided at a later date.
Please contact RCUH Human Resources if you have any questions regarding the Performance Evaluation process at (808) 956-3100 or [email protected].
Loading…
To eliminate the duplication of training for RCUH Employees working on UH Projects, RCUH will accept the University of Hawai‘i’s Title IX Training in lieu of RCUH’s EEO/Sexual Harassment Prevention course, effective August 1, 2023. In order to be compliant, individuals must upload their UH Title IX Certificate of Completion into the RCUH Training Portal and view three custom PDFs. Either course is due once every two years.
The RCUH Training on EEO/Sexual Harassment Prevention will continue to be offered in the RCUH Training Portal. If you have any questions or concerns regarding this update or the RCUH Training Portal, please feel free to call (808) 956-0504/956-0503 or email [email protected].
INSTRUCTIONS ON HOW TO UPLOAD YOUR CERTIFICATE:
All RCUH Human Resources online systems will be down on Saturday, 07/29/23 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.
The maintenance will include:
Please see below for the tentative System Down Schedule for 2023:
| Date | Time |
| July 29, 2023 (Saturday) | 5:00 AM (HST) – 10:00 AM (HST) |
| August 19, 2023 (Saturday) | 5:00 AM (HST) – 10:00 AM (HST) |
| September 30, 2023 (Saturday) | 5:00 AM (HST) – 10:00 AM (HST) |
| October 28, 2023 (Saturday) | 5:00 AM (HST) – 10:00 AM (HST) |
| November 25, 2023 (Saturday) | 5:00 AM (HST) – 10:00 AM (HST) |
| December 30, 2023 (Saturday) | 5:00 AM (HST) – 10:00 AM (HST) |
We apologize for any inconveniences this may cause. This schedule is subject to change and a current announcement will be posted when the downtime is scheduled.
If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].
RCUH’s retirement plan provider TIAA has reported that a third-party vendor, Pension Benefit Information, LLC (“PBI”), was affected by the worldwide MOVEit security breach that occurred on or around May 31, 2023. PBI utilizes MOVEit to securely transfer files. Unfortunately, TIAA has confirmed that there are RCUH participants whose personal information was involved. Impacted individuals will receive a letter from PBI over the next few days that will have additional information. Although PBI is unaware of any identity theft or fraud as a result of this event at this time, PBI is offering free credit monitoring for 24 months.
Law enforcement has been notified by PBI, and TIAA Information Security experts are in close contact with the third-party vendor. TIAA stated that it is working diligently to address and remediate this incident as quickly as possible, and shared the update below:
What TIAA knows:
In the meantime, people should always remain attentive to the possibility of fraud and identity theft. Some of the steps that help protect online interactions include:
If you have additional questions, you may call TIAA at 1-800-842-2252, weekdays from 8:00 AM to 10:00 PM (Eastern Standard Time).
TO: All Principal Investigators employing RCUH Regular Salaried Employees working physically on Hawai‘i Island ONLY
Governor Josh Green issued a notice that State offices in the County of Hawai‘i will be closed on Wednesday, July 19, 2023 due to severe weather conditions. Non-emergency employees located on Hawai‘i Island shall be granted administrative leave. This notice provides Principal Investigators guidance for time reporting for your RCUH employees who work in the County of Hawai‘i.
The following information is provided in order to clarify the work or leave status of employees:
Please refer to RCUH’s memo with further guidance for unforeseen disruptions in work schedules.
Time Reporting: On the RCUH eTimesheet, please report Administrative Leave hours using the Administrative Leave with Pay Code “ADM” available as a drop-down option on the “Leave/Other Codes” row.
Any questions regarding this memo may be addressed to Director of Human Resources Kira Higa at [email protected].
Please see below for an important communication sent from HMSA to members enrolled in RCUH group medical insurance plans. This was mailed to affected employees via US Postal Service to their mailing address on file as of July 5, 2023.
TO: All Principal Investigators and Fiscal Administrators
FROM: Kira Higa, Director of Human Resources
SUBJECT: RCUH Fringe Benefits Schedule – Fiscal Year July 1, 2023 to June 30, 2024
The Research Corporation of the University of Hawaiʻi (RCUH) is announcing updates to the RCUH Fringe Benefits Schedule for Fiscal Year July 1, 2023 to June 30, 2024. The following fringe rates have changed:
| Fringe Benefit Type | FY22-23 Rate (July 1, 2022 through June 30, 2023) | FY23-24 Rate *NEW (July 1, 2023 through June 30, 2024) |
| Vacation Payout Reserve | 1.18% | 0.99% |
| Unused Sick Leave Payout Reserve | 0.27% | 0.16% |
| Unemployment Insurance Reserve | 0.79% | 0.36% |
Please refer to the RCUH Policy 3.520 Health Plan for changes in HMSA premiums. There are no changes to Kaiser and HDS plan premiums.
The updated Fringe Benefits Schedule is posted on the RCUH Home Page > About > Policies & Procedures > Policy 3.510 Fringe Benefits.
Reload document 
Open in new tab