Maui, Molokai, and Lanai Administrative Leave with Pay for September 2, 2016

Attached is a memo to all Principal Investigators and Project Administrators pertaining to the previously announced shutdown of all State offices at Noon, September 2, 2016 (due to Hurricane Lester).  This guidance is for the current September 1-15, 2016 pay period, for timesheets due on September 16, 2016.

(Big Island /Hawai’i Island Employees Only) Paid Administrative Leave

Please refere to the attached memo for guidance relating to paid administrative leave for Big Island/ Hawai’i Island employees only.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the September 1-15, 2016 Timesheet
Payroll Deadline is September 16, 2016 noon
Payday for this timesheet is September 22, 2016

Next Announcement:September 16, 2016 (September 16-30)

TO:  All Principal Investigators, Project Staff, and RCUH Employees

If you are interested in receiving emergency/broadcast alert messages from the University of Hawai‘i please go to www.hawaii.edu/alert/. Please note, this link will provide you step by step instructions on how to sign up for both email and text emergency alerts affecting the various UH Campuses if you have UH username and password.

UH Alert Emergency Notification

The UH Alert emergency notification system alerts the university community in the event of a natural, health or civil emergency. The information you provide will only be used in the event of an emergency that impacts the health and safety of the UH community or closures of whole campuses. It will not be shared with others or used for routine UH communications or announcements.

Information about UH Alert

Automated emergency messaging options include:

• Email
  your @hawaii.edu email address is automatically subscribed to UH Broadcast, which sends out email for administrative and health and safety alerts. Please note, this does not apply to users with email address like specificschool.hawaii.edu.)
• SMS /text messages
  Alerts can be sent via text message to student, faculty and staff mobile phones.

 UH Alert Sign Up Instructions

1. Login with your UH username and password.
2. Tell us the campus(es) or geographic location(s) about which you want to be alerted.
3. Submit your cell phone number.
4. Click “Save Changes” at the end of the form.
5. That‘s it! You may opt-out or change your information at any time.

UH Broadcast Sign Up Only

UH Broadcast is used for announcements, traffic warnings, construction notices, power outages, burglaries, etc.

Principal Investigators, Project Staff, and RCUH employees who are interested in receiving UH Broadcast email notifications can voluntarily subscribe by:

Sending an email to: [email protected] with the following text in the body of the email:

Subscribe ANNOUNCE-campus-RCUH-STAFF yourFirstName yourLastName

Example email body with changes in Red: Subscribe ANNOUNCE-UHM-RCUH-STAFF Jane Doe

The various campuses available are:

•    UHM
•    System
•    UHWO
•    UHH
•    Kapiolani
•    Leeward
•    Honolulu
•    Windward
•    Maui
•    Kauai
•    Hawaii

If you would like to unsubscribe from receiving UH Broadcasts or have any questions, please email Taylor Sumi at [email protected] or Stacie Kondo at [email protected].

Guidance For Adverse Weather Conditions Disrupting Normal Work/Operations

Please refere to the attached memo for guidance relating to Unforseen Disruption in Work Schedules.  If you have any questions relating to these guidelines please email me at [email protected]

Hurricane Madeline could pose possible disruptions to normal operations over the next few days.  Therefore, we urge you to submit the online timesheets for your RCUH employees for the 8/16 – 8/31/16 pay period as soon as possible rather than waiting until tomorrow, Wednesday, August 31st (payroll deadline).

Projects on the Big Island and Maui, we urge you to submit your timesheets today, Tuesday, August 30^th.

If you discover that corrections to the submitted online timesheets are necessary, please submit the corrected paper timesheet with a short note of explanation to [email protected] or fax to 956-9423 by 12:00 noon on August 31st.  RCUH Payroll will manually post the corrections for you.  If we are unable to post the corrections in the 8/16 – 8/31/16 pay period for any reason, they will be processed in the following 9/01 – 9/15/16 pay period.

Should you have any questions or need assistance, please feel free to contact us at [email protected].

Thank you,

RCUH Payroll Staff

Please see below for a notice that UH announced this morning in regards to the storms approaching the islands:

The National Weather Service and State officials are monitoring Hurricane Madeline and Hurricane Lester. The effects of Hurricane Madeline may start impacting Hawaii Island as early as tomorrow (8/30). Lester is still too far away to predict what effects it will have on the state.

Please follow the National Weather Service (http://www.prh.noaa.gov/cphc/), other official agencies and local media for the latest weather news.

Stay informed

UH students, faculty and staff are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting our 10 campuses http://hawaii.edu/alert.Notifications affecting UH campuses will be posted at http://hawaii.edu/emergency.

Be prepared

Hawaii Emergency Management Agency (http://www.scd.hawaii.gov/) recommends residents and visitors take the following actions to prepare for any possible hurricane or tropical cyclone:

Talk with family members about what you plan to do if a hurricane or tropical storm threatens.

Make an action plan that includes details such as whether or not your family plans to evacuate.

Download the Ready Hawaii app from the iTunes or Google Play store. This app can aid in your emergency planning and will list shelters if they are opened for evacuation.

Walk your property and check for potential flood threats. If time and conditions permit, clear your gutters and other drainage systems.

Identify small outdoor items that could be picked up by high winds.

Make a plan to bring these items indoors if a hurricane/tropical storm watch or warning is issued.

Prepare your pets by checking or purchasing a carrier and other preparedness items. A pet carrier is necessary for your pet’s safety if you plan to evacuate to a pet-friendly shelter.

Don’t forget seven days of food and water for your furry family members.

Set aside an emergency supply of any needed medication and keep a copy of your prescriptions in case you run out of medication after a disaster.

Visitors should download and read the Hawaii Tourism Authority’s Travel Safety Brochure at http://www.travelsmarthawaii.com.

This message was sent on behalf of UH System.

TO:  All Principal Investigators Who Did Not Turn In Their Employees’ 2015-2016 Performance Evaluations 

The RCUH will provide Principal Investigators with a final chance to turn in all employees’ 2016 Annual Performance Evaluations in order to be eligible for the 2016 pay awards/adjustments. The deadline to turn in the Performance Evaluations is September 12, 2016.

We will open up the Online Pay Award/Personnel Action Form (PA/PAF) on September 22, 2016 via the Human Resources Portal. The PA/PAF will allow for the following options:

• Pay Increase to Base Salary and/or One-Time Payment effective October 1, 2016
• Retroactive One-Time Payment for the duration of July 1, 2016 through September 30, 2016 (only if a percent increase to base is provided)

All PA/PAF’s must be initiated and approved via the PA/PAF on the Human Resources Portal no later than October 11, 2016. 

If you have any questions, please email Stacie Kondo at [email protected].

The RCUH payroll deadline for the 8/16-8/31/16 pay period is 12:00 noon on WEDNESDAY, AUGUST 31, 2016.   The deadline has been moved up one day due to the Labor Day holiday.

IMPORTANT: 

• Online timesheets will be available starting Monday, August 29, 2016.
• Online timesheets must be submitted no later than 12:00 noon, Wednesday, August 31, 2016.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation must be submitted to RCUH Payroll by 12:00 noon, Wednesday, August 31, 2016.
• RCUH employees will NOT be paid if the online timesheets are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2016 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,
RCUH Payroll Staff

The Hawaii State Ethics Commission will be offering a general ethics training class on Oahu for state employees.

Please see below for ethics training announcement:

The Hawaii State Ethics Commission is offering an ethics training class for state employees on September 14, 2016 (9:00 a.m. – 11:00 a.m.), at Mission Memorial Auditorium.  The class is open to all state employees and will provide an overview of the State Ethics Code, Hawaii Revised Statutes Chapter 84.  Topics will include conflicts of interest; gifts and the reporting of gifts; confidential information; misuse of official position; and post-employment restrictions.  There is no fee for this class, but early registration is encouraged as seating is limited.

Here is the link to register:

http://ethics.hawaii.gov/2016-09-14stateemp/

Please encourage anyone who has not received ethics training to register for this class.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460