NOTE:  This is only applicable for those that submitted Performance Evaluations for the July 1, 2015 through June 30, 2016 rating period by the June 17, 2016 deadline who would like to provide their employees with pay increases effective July 1, 2016.

TO:   Principal Investigators and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) is now available for use via the Human Resources Portal. All Principal Investigators who have submitted their employees’ Performance Evaluations by the June 17, 2016 deadline who would like to provide their employees with pay increases or a one-time payment effective July 1, 2016 must initiate and approve the online PA/PAF no later than July 12, 2016 (no exceptions).

As a reminder, this is only applicable to RCUH regular-status employees (regardless of FTE).

The PA/PAF is located on the Human Resources Portal > Manage Employees Tab > Annual Pay Awards (PA/PAF)

Note: If you have submitted a manual PAF and Performance Evaluation to end an employee’s probationary period earlier and would like to provide the employee with a pay increase or one-time payment effective July 1, 2016, please send a manual PAF to RCUH Human Resources via email at [email protected] to process this action.  The deadline for the manual PAF is July 11, 2016.

We will open the PA/PAF application again in September for pay increases/one-time payments with an effective date of October 1, 2016. We will make a formal announcement at a later time.

If you have any questions, please contact Stacie Kondo at [email protected].

In this election year, please be mindful of the campaign restrictions of the State Ethics Code. The official memo from the Hawaii State Ethics Commission Office can be accessed by clicking here.

Should you have any questions, feel free to contact their office at (808) 587-0460.

Two (2) staff attorneys from the Hawaii State Ethics Commission will present an ethics training session open to all RCUH and UH employees on Friday, July 8, 2016, 10 a.m. to 12 noon in Spalding 155 (Auditorium) on the University of Hawai‘i Mānoa campus. The session will also be webcast.

This session will provide an overview of State ethics laws that apply to all State employees. Topics will include conflicts of interest, gifts and the reporting of gifts, misuse of official position, confidential information, contracts, post-employment restrictions, and lobbying. Expanded coverage is directed toward procurement issues.

We encourage those who wish to ask questions to attend the live session. We have the capacity to seat 300 attendees.

Registration is required for both the live and web sessions. When registering for the webcast, please enter/select “Webcast” in the Island box. UH employees may register by clicking on RCUH Training Enrollment located on the RCUH web page. RCUH employees should log on to the Employee Self Service to register. For registration inquiries, contact Gayle Hamasaki at (808) 956-7763 or email [email protected].

This meeting is accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact Elizabeth Nunez at (808) 956-3100 or email [email protected] at least one week prior to the session.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the June 16-30, 2016
Payroll Deadline is June 30, 2016 at noon
Payday for this timesheet is July 7, 2016

Next Announcement: July 1 (July 1-15)

TO: All Principal Investigators and Project/Program Managers

This is a reminder that Performance Evaluations for the July 1, 2015 through June 30, 2016 rating period are due tomorrow on Friday, June 17, 2016. You may submit all evaluations by scanning and emailing them to [email protected]. We will not be accepting any late performance evaluations. Prerequisite for the annual pay adjustments, all Performance Evaluations must be turned in on Friday, June 17, 2016 in order for staff to be eligible for the pay awards (no exceptions will be granted).

As a reminder, this is only applicable to RCUH regular-status (regardless of FTE) employees.

For additional information regarding the performance evaluation forms please see the Current News announcement from May 18, 2016 by clicking here.

TO: All Principal Investigators and Project/Program Managers

This is a reminder that Performance Evaluations for the July 1, 2015 through June 30, 2016 rating period are due on Friday, June 17, 2016.  You may submit all evaluations via mail, fax (956-9423) or scan and email to [email protected].  We will not be accepting any late performance evaluations.  Prerequisite for the annual pay adjustments, all Performance Evaluations must be turned in on Friday, June 17, 2016 in order for staff to be eligible for the pay awards (no exceptions will be granted).

Also as a reminder, Friday, June 10, 2016 is King Kamehameha I Day, which is a state holiday.

TO: All Regular-Status Employees who are currently active and enrolled in Flexible Spending Plan Accounts for Plan Year July 1, 2015 – June 30, 2016

There is one (1) month left to utilize your current active Flexible Spending Plan Accounts (Medical Expense & Dependent Care Expense Reimbursement Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2016).  Services must be incurred by June 30, 2016.  If you experience a change in your employment status (i.e., loss of eligibility, termination of employment) prior to June 30, 2016, you have up until the effective date of your employment status change to incur services.  Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

You have ninety (90) days after June 30, 2016 to claim/submit reimbursements for the plan year July 1, 2015 through June 30, 2016 by completing the NBS reimbursement form and submitting it along with all copies of your receipt(s) and required documentation directly to National Benefit Services (NBS) via fax, mail, or email:

• Toll Free Fax: (844) 438‐1496
• Mail: National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084
• Email: [email protected] (PDF, TIFF or JPEG files only)

If you have any questions or need additional reimbursement forms, please call (800) 274-0503 or download the forms from the NBS website.

Mahalo,
RCUH Human Resources

To:      All Principal Investigators

Effective July 1, 2016, the RCUH will initiate pay rate increases to all active Student Assistants in order to align RCUH’s Student Assistant Pay Rate Schedule with the University of Hawaii’s Student Assistant Pay Rate Schedule.

You do not need to submit any online or manual personnel action forms to make this change. The RCUH Human Resources Office will initiate these pay rate changes for all Student Assistants automatically. However, after July 1, 2016, your office must initiate any subsequent pay rate changes associated with Step Pay Rate changes (i.e. Reclassification of Duties from Step A3-1 to Step A3-2) via a manual Personnel Action Form (PAF).

Please refer to the following information for further details:

• 3.211 RCUH Student Employment
• RCUH Student Assistant Pay Rate Schedule

We will also initiate a similar notice and process for Student Assistant Pay Rate increases effective July 1, 2017.

If you have any questions, please contact RCUH Employment at 956-7307 or via email at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the June 1-15, 2016 Timesheet
Payroll Deadline is June 16, 2016 noon
Payday for this timesheet is June 22, 2016

Next Announcement: June 16 (June 16-30)

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
June 21, 2016	John A. Burns Hall Room 4012 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm
June 22, 2016	John A. Burns Hall Room 4012 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm
June 23, 2016	John A. Burns Hall Room 4012– Honolulu 1601 East-West Rd Honolulu, HI  96848	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:
www.tiaacref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.