To:      All Principal Investigators

Effective July 1, 2016, the RCUH will initiate pay rate increases to all active Student Assistants in order to align RCUH’s Student Assistant Pay Rate Schedule with the University of Hawaii’s Student Assistant Pay Rate Schedule.

You do not need to submit any online or manual personnel action forms to make this change. The RCUH Human Resources Office will initiate these pay rate changes for all Student Assistants automatically. However, after July 1, 2016, your office must initiate any subsequent pay rate changes associated with Step Pay Rate changes (i.e. Reclassification of Duties from Step A3-1 to Step A3-2) via a manual Personnel Action Form (PAF).

Please refer to the following information for further details:

• 3.211 RCUH Student Employment
• RCUH Student Assistant Pay Rate Schedule

We will also initiate a similar notice and process for Student Assistant Pay Rate increases effective July 1, 2017.

If you have any questions, please contact RCUH Employment at 956-7307 or via email at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the June 1-15, 2016 Timesheet
Payroll Deadline is June 16, 2016 noon
Payday for this timesheet is June 22, 2016

Next Announcement: June 16 (June 16-30)

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
June 21, 2016	John A. Burns Hall Room 4012 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm
June 22, 2016	John A. Burns Hall Room 4012 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm
June 23, 2016	John A. Burns Hall Room 4012– Honolulu 1601 East-West Rd Honolulu, HI  96848	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:
www.tiaacref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.

TO:                  Principal Investigators and Project/Program Managers

FROM:            Nelson Sakamoto

Director of Human Resources

SUBJECT:      2016 RCUH Performance Evaluations

RCUH Performance Evaluation Forms have been revised for the July 1, 2015 through June 30, 2016 rating period.  Use the links below to access either the RCUH Short or Long Performance Evaluation Forms.

New Short Performance Evaluation Form
New Long Performance Evaluation Form

*As of 5/25/16, the forms linked above have been edited for formatting changes.

Brief Instructions: These are Excel forms, and all required fields are shaded.  Use the Tab key to move from one required cell to another.  The scoring column has a drop-down list of scores, select the applicable rating, then tab to move on to the next field.  The Excel form will add up your scores for you.  You then match the total score with the appropriate scoring range.

Use of Existing Long and/or Short RCUH Annual Performance Evaluation Forms:  Principal Investigators may elect to use the existing Long and/or Short RCUH Annual Performance Evaluation Forms instead of the new forms.  Links to the existing Long and Short Forms appear below:

Short Annual Performance Evaluation Form

Long Annual Performance Evaluation Form

Completed and signed Performance Evaluation Forms must be turned in to RCUH Human Resources no later than Friday, June 17, 2016 for the July 1, 2016 effective date. This can be done via:

• Email: [email protected]
• Fax: 808-956-9423
• Mail: RCUH Human Resources, 1601 East-West Rd, Burns Hall, Honolulu, HI, 96848

If you have any questions, please call RCUH Human Resources at 956-3100 or email us at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the May 16-31, 2016 Timesheet
Payroll Deadline is June 1, 2016 noon
Payday for this timesheet is June 7, 2016

Next Announcement: June 1 (June 1-15)

To: All RCUH Regular Status (50-100%) FTE Employee

Our Annual 2016-2017 Benefits Open Enrollment Sessions have ended and were held from Monday, May 2, 2016 through Monday, May 9, 2016.  Thank you to all who attended our Annual Benefits Open Enrollment Sessions.  We appreciate you taking the time to attend and better understand your benefits and ask questions about the upcoming changes.

As a FINAL REMINDER, all Benefits Open Enrollment Form(s) must be received no later than 4:30p.m., Tuesday, May 17, 2016 (NO EXCEPTIONS).  If your form(s) are not received by the stated deadline, you will need to wait until the next Annual Open Enrollment Period to make any enrollments/changes to your benefit plan(s), unless you experience a mid-plan year qualifying event. If you are waiving your health coverage for this plan year, you will need to submit your waiver form to us.

Submit forms either by (original copy(ies) is not needed):

• Email: [email protected]
• Mail: RCUH Human Resources
  • 1601 East-West Road
  • Burns Hall 4^th Floor, Makai Wing
  • Honolulu, HI 96848
• Fax: (808) 956-5022

If you have any questions, please contact:

RCUH Human Resources Benefits
Phone: (808) 956-6979/ (808) 956-2326
Email: [email protected]

Mahalo,
RCUH Human Resources

The May/June edition of the Hawaii State Ethics Commission’s newsletter, “The High Road,” can be viewed at this link: http://ethics.hawaii.gov/wp-content/uploads/2016/05/HR-2016-2.pdf

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].

TO:                  Principal Investigators and Project/Program Managers

FROM:            Nelson Sakamoto
Director of Human Resources

RCUH Performance Evaluation Forms will be revised for the July 1, 2015 through June 30, 2016 rating period.  The forms will be accessible once training sessions begin.

IMPORTANT NOTE: All evaluations must be completed and turned into RCUH Human Resources by Friday, June 17, 2016 in order to be eligible for annual pay adjustments effective July 1, 2016 (no exceptions).  If forms are completed prior to June 17^th, please submit early.

Upcoming Performance Evaluation Trainings are as follows:

ISLAND	LOCATION	DATE	TIME
Oahu	UH Manoa Campus East West Center, Room #4005	Wednesday, May 11, 2016	9:30am – 11:30am and 1:30pm – 3:30pm
Kauai	Kauai Community College OCET, Room #103	Thursday, May 12, 2016	1:30pm – 3:30pm
Maui	UH Maui College Laulima, Room #105	Friday, May 13, 2016	9:30am – 11:30am and 1:30pm – 3:30pm
Hilo	UH Hilo Campus IFA Auditorium	Monday, May 16, 2016	9:30am – 11:30am and 1:30pm – 3:30pm
Oahu	JABSOM MEB, Room #202	Tuesday, May 17, 2016	9:30am – 11:30am
Oahu	UH Manoa Campus East West Center, Room #4005	Wednesday, May 18, 2016	1:30pm – 3:30pm

We encourage all Principal Investigators and Project/Program Managers to attend this training since we will be reviewing our new forms and processes.

Agenda items to be covered:

• Revised Performance Evaluation Forms
• Impact of Changes to the Fair Labor Standards Act (FLSA)
• New Pay Ranges
• PA/PAF Training

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, email [email protected] prior to the meeting.

To: All Principal Investigators and RCUH Employees

To assist in preparing for any potential operations changes, we have updated our RCUH FMLA Application form by adding a Part IV: Principal Investigator or Supervisor Acknowledgement. If an employee’s leave is foreseeable, the employee must notify and obtain a signature from his/her Principal Investigator or Supervisor prior to submitting their application form to RCUH.

As the policy states in section C) Responsibilities of Parties:

(1) Employee Must Request for Family Leave:

• If leave is foreseeable, the employee shall provide his/her direct supervisor and the RCUH Human Resources Department with advance notice by submitting a Family Leave Request Form at least thirty (30) days before the requested leave is set to begin.
• If leave is unforeseeable, the employee shall notify his/her direct supervisor and the RCUH Human Resources Department as soon as practicable.

For more information and the updated FMLA Application Form, please visit 3.660 RCUH Family Leave Policy.

If you have any questions, please contact us via email at [email protected].

To:      All RCUH Regular 50-100% FTE Employees

The RCUH Open Enrollment Sessions have started and will continue through May 9, 2016. We encourage you to sign up for a live Open Enrollment sessions. However, for those of you who are unable to attend an upcoming Open Enrollment Session, we are providing you with a copy of the following information:

1. RCUH Open Enrollment Benefits Informational Packet
2. Copy of the Open Enrollment PowerPoint Slides

If you would like a copy of the Open Enrollment PowerPoint (Medical/Dental) with Voice-Over Presentation, please email [email protected].

IMPORTANT REMINDERS:

• All Health Benefit Enrollment/Change Forms are due to RCUH Human Resources no later than May 17, 2016.
• If you are NOT making any changes to your medical/dental plan, you do NOT need to submit any forms.
• Health Insurance Waiver Form: If you are canceling or continuing to waive health insurance, you must submit RCUH Group Health Insurance Waiver Form – RCUH Open Enrollment (Form B-5WB)
• Flexible Spending Plans (Medical/Dependent Care) with NBS: You MUST re-enroll every year during the Open Enrollment period:
  • Medical Expense Flexible Spending Maximum: $2550/year
    • Any money left in your account at the end of the Plan year (including grace period) will be forfeited (USE IT or LOSE IT).
  • Dependent Care Flexible Spending Maximum: $5000/year
• 2016-17 Maximum Election Amount for Flexible Spending – Transit Expense (Bus Pass and Parking Pass): New Election is $255/month

If you have any questions regarding Open Enrollment, please direct them to RCUH Benefits at [email protected].