As a friendly reminder, RCUH employees and RCUH eTimesheet approvers, please be mindful of your internal eTimesheet deadline as this pay period the RCUH Payroll deadline is on Monday, July 3^rd by 12 noon.  

This pay period, there will be a very short window of opportunity to handle last minute follow-ups since the RCUH Human Resources Department will need to confirm payroll by close of business Monday afternoon, July 3^rd to ensure employees are paid timely on Friday, July 7^th. Late submission of eTimesheets may result in possible delay with their pay.

Starting at 11 a.m. on Monday, July 3^rd, RCUH HR will start following up with primary and secondary eTimesheet approvers via phone call and email to ensure all submitted eTimesheets are approved and processed. 

Your timeliness and cooperation on this matter are greatly appreciated.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected]. 

Thank you. 

RCUH Payroll
Research Corporation of the University of Hawai’i (RCUH)
1601 East-West Road
Burns Hall 4th Floor, Makai Wing
Honolulu, HI 96848
Phone (808) 956-8900
Email: [email protected]

TO:  RCUH Employees working/residing in Washington State

Please be advised that commencing July 1, 2023, all RCUH employees who are residents of Washington State will be required to contribute into the Washington State Long Term Care Tax (WA Cares Fund) unless an exemption notification has been provided to RCUH Human Resources. This will appear as a payroll deduction starting with the 06/16/2023-06/30/2023 pay period (pay day on 07/07/2023).

For more information please refer to the following links: 

• https://wacaresfund.wa.gov/  
• https://wacaresfund.wa.gov/how-it-works#automatically-contribute

Previous RCUH Announcements regarding WA State Long Term Care Tax:

• December 16, 2021 
• December 28, 2021

If you have any questions, please contact us at [email protected] or (808) 956-8900.

Attention:       Principal Investigators, Project Administrators, and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) is now available via the Human Resources Portal through Monday, July 10, 2023.

This is the second step in the annual performance evaluation period process to elect to provide the pay award/adjustments. Please note this is only applicable for those who submitted performance evaluations by the deadline and are providing their eligible employees with pay adjustment (increase to base salary) or award (one-time payment).

Principal Investigators must complete and submit the PA/PAF no later than 4:30 P.M. on Monday, July 10^th. Employees will see the pay award or pay adjustment reflected on their pay statement on July 21^st (pay day for the pay period July 1-15, 2023).

To access the online PA/PAF:

1. Log in to the Human Resources Portal
2. Click on “Manage Employees” Tab
3. Click on “Annual Pay Awards (PA/PAF)”
4. A copy of the 2023 RCUH Pay Guidelines will be available for reference. You will only be able to initiate pay awards or pay adjustments for employees who meet the eligibility requirements.

If you have any questions or have difficulty accessing the PA/PAF, please contact one of the RCUH Human Resources staff via phone (808-956-3100) or email:

• Jennifer Lin: [email protected]
• Sharon Vong: [email protected] 

All RCUH Human Resources online systems will be down on Saturday, 06/24/23 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

The maintenance will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

Please see below for the tentative System Down Schedule for 2023:

Date	Time
June 24, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
July 29, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
August 26, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
September 30, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
October 28, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
November 25, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
December 30, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)

We apologize for any inconveniences this may cause. This schedule is subject to change and a current announcement will be posted when the downtime is scheduled.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

TO:                 Principal Investigators, Supervisors, and Project Administrators

This is a reminder that the 2023 Performance Evaluations are due by Friday, June 16, 2023.

Click here to access the form:
RCUH Performance Evaluation Form

Please submit Performance Evaluations via Project electronic upload (eUpload) feature in the HR Portal. Instructions for submitting the evaluations via eUpload can be found here. Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations, all Regular-Status employees must receive an Annual Performance Evaluation.

The online PA/PAF (Pay Award/Personnel Action Form) to submit pay actions (award or adjustment) will be available via HR Portal from June 26 through July 10 for an effective date of July 1, 2023. We will provide an update once this is available.

Note for projects that follow the Federal fiscal year: The evaluation period is October 1, 2022 through September 30, 2023. A second round of the online PA/PAF application will be available in September for pay increases or one-time payments with an effective date of October 1, 2023. Additional information regarding deadlines and timelines will be provided at a later date.

Please contact RCUH Human Resources if you have any questions regarding the Performance Evaluation process at (808) 956-3100 or [email protected].

Attachments: Submitting Annual Performance Evaluation Forms via RCUH HR Portal eUpload

All RCUH Human Resources online systems will be down on Saturday, 06/10/23 at 4:00 AM (HST) to 9:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

The RCUH Benefit Open Enrollment period has closed and all change forms submitted and received during the Open Enrollment period have been processed. Health insurance and flexible spending account (FSA) FY 2024 plan year starts on July 1, 2023 through June 30, 2024.

During the plan year, mid-year changes and enrollments are not allowable unless you experience a qualified life event (e.g., marriage, divorce, birth of child, etc.).

Confirm your Benefits Enrollment/Changes (effective date: 07/01/2023):

You may find your current medical and/or dental election and monthly premiums in your RCUH Employee Self Service Portal > Benefits > Benefits Summary page.

Please use the effective date: 07/01/2023 to check your new plan year enrollments/changes.

Health Insurance Premiums:

Monthly health insurance premiums are collected once a month during the second pay period of the month for the next month’s premium. July 2023 medical and dental premiums (at the new Plan Year 2023-24 Rates) are collected during the June 16 – 30 pay period (pay day: July 7th).

Health Insurance Plan Documents and Cards:

Health insurance plan documents (Plan Year 23-24) are available here:

• HMSA Comprehensive Medical Basic Plan (PPO)
• HMSA Comprehensive Medical Plan (PPO)
• HMSA Preferred Provider Plan (PPO)
• HMSA HMO Standard
• Kaiser HMO Standard – Plan A
• Kaiser HMO Comprehensive – Plan B
• Hawaii Dental Service

All new enrollees should expect to receive medical and dental cards mailed to their mailing address on file with RCUH no later than July 1st. All HMSA enrollees should expect to receive a new card this year due to the implementation of a new vision benefit vendor.

If you wish to request a new card at any time, please contact the respective vendor:
• Hawaii Dental Service
• HMSA
• Kaiser

Flexible Spending Accounts (FSA): Healthcare and Dependent Care

For those enrolled in Plan Year 22-23 (July 1, 2022 to June 30, 2023) FSA Healthcare and FSA Dependent Care accounts, your plan year is ending soon and all remaining balances as of June 30, 2023 will be forfeited. Please remember to spend down your balance by June 30, 2023. You will have 90 days (September 28, 2023) to submit any receipts for reimbursement to NBS to avoid forfeiture.

For those who are newly enrolled or re-enrolled in Plan Year 23-24 (July 1, 2023 to June 30, 2023) FSA Healthcare and FSA Dependent Care accounts, your plan will start on July 1, 2023. If you are a new enrollee in to the FSA Healthcare account or if your current card is expired, please expect to receive a new card mailed to your address on file with RCUH by July 1st. Please be aware that this card comes in a plain nondescript envelope.

You can find resources to access your FSA account balances in the NBS website and additional resources here:
NBS Web Portal: Accessing your online account
NBS Mobile App Instructions

Questions?
Contact RCUH Employee Benefits section at: [email protected].

To: Principal Investigators, Supervisors, Project Staff, and Employees

Hurricane season takes place from June 1 to November 30. In preparation, please reference the memo with guidance related to unforeseen disruption in work schedules (e.g., prolonged power outages, natural disasters).

All RCUH Human Resources online systems will be down on Saturday, 05/27/23 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

The maintenance will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

Please see below for the tentative System Down Schedule for 2023:

Date	Time
May 27, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
June 24, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
July 29, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
August 26, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
September 30, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
October 28, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
November 25, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
December 30, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)

We apologize for any inconveniences this may cause. This schedule is subject to change and a current announcement will be posted when the downtime is scheduled.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].