TO: Principal Investigators and Fiscal Administrators

To assist you in maintaining accurate and timely charges of your RCUH employees’ salary and fringe benefit charges, RCUH will again start sending out Not-to-Exceed (NTE) notifications to Principal Investigators and Fiscal Administrators. These notices will alert you to employees still allocated to expiring projects 30-days prior to the project’s expiration date.

Please note that RCUH payroll will continue to post an employee’s salary and fringe benefit charges to the project account on record whether it has expired or not. To prevent receiving multiple reminders each month, please be sure to have the project’s end-date extended via Kuali or the RCUH Financial System, or terminate the employee or reallocate him to another account via the ePAF System.

You may also use the eJ/V system to retroactively transfer the employees’ salary and fringe charges to valid accounts as needed.

Please remember that if your employees worked, the RCUH is obligated to pay them for their services. If there are insufficient funds, or if the salary and fringe charges are disallowed because the project has ended, the Principal Investigators and Fiscal Administrators are responsible for allocating other funds to pay their employees.

Should you have any inquiries, please do not hesitate to contact our Payroll staff at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the November 16-30, 2015 Timesheet
PAYROLL Deadline is December 1, 2015 noon
Payday for this timesheet is December 7, 2015

Next Announcement: December 1 (December 1-15)

The Employee Self Service (ESS) and Human Resources Portal are now accessible again. Thank you for your patience while the issue was being resolved, and we apologize for any inconveniences this may have caused.

Because of the unforeseen system downtime, we will be extending our ePAF Deadline to tomorrow, November 10, 2015 at 10:00 AM. Please make sure to have all ePAF approvals in the system well before the extended deadline if you would like the action to be approved in the 11/15/15 pay period.

If you continue to have difficulty logging in to our systems or have any questions, please contact Kellye Yamamoto at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the November 1-15, 2015 Timesheet
PAYROLL Deadline is November 16, 2015 noon
Payday for this timesheet is November 20, 2015

Next Announcement: November 16 (November 16-30)

RCUH will be providing training on the finalized changes to the RCUH Vacation Leave Policy and the new Vacation Reserve.  We encourage all employees, PIs, Supervisors, and Fiscal Officers to attend. We will also be introducing a new Supervisor Accident Report Form during the second part of our session for PIs, Supervisors and Fiscal Officers. We will be covering the following topics during this training:

1. Finalized changes to the RCUH Vacation Leave Policy and the new Vacation Reserve
2. NEW RCUH Supervisor Accident Report Form
3. Revised Policy 3.930 RCUH Safety and Accident Prevention Program
4. Accident Prevention Program
5. Your Responsibility as a Supervisor
6. Light Duty/Job Physical Analysis

TRAINING SESSION SCHEDULE:

ISLAND/LOCATION	DATE	TIME
Hilo – IFA Auditorium 640 N. A’ohoku Place	Monday,  November 16, 2015	2:00pm – 3:00pm Employees, PIs, Supervisors, and Fiscal Officers 3:00pm – 4:00pm ONLY PIs, Supervisors and Fiscal Officers
Maui – UH Maui College, Pilina Multipurpose Room 310 W Kaahumanu Ave, Kahului, HI 96732	Tuesday, November 17, 2015	2:00pm – 3:00pm Employees, PIs, Supervisors, and Fiscal Officers 3:00pm – 4:00pm ONLY PIs, Supervisors and Fiscal Officers

To sign up for training, click on RCUH Training Enrollment located on the RCUH web page.  If you are a current employee, log on to the Employee Self Service to select training.
Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the session.

TO: All RCUH Employees

FROM: Nelson Sakamoto
Director of Human Resources

SUBJECT: UH Alert Emergency Notification System

Employees interested in receiving emergency alert messages from the University of Hawaii please go to www.hawaii.edu/alert/. This link will provide you step by step instructions on how to sign up for both email and text emergency alerts affecting the various UH campuses.

UH Alert Emergency Notification
The UH Alert emergency notification system alerts the university community in the event of a natural, health or civil emergency. The information you provide will only be used in the event of an emergency that impacts the health and safety of the UH community or closures of whole campuses. It will not be shared with others or used for routine UH communications or announcements. Click below to login and:
Sign in to UH Alert

Information about UH Alert

• Automated emergency messaging options include:
• Email

Your @hawaii.edu email address is automatically subscribed to UH Broadcast, which sends out email for administrative and health and safety alerts.
Unsubscribing from UH Alert will not affect email sent from UH Broadcast.

• SMS /text messages
• Alerts can be sent via text message to student, faculty and staff mobile phones.

UH Alert Sign Up Instructions

1. Login with your UH username and password.
2. Tell us the campus(es) or geographic location(s) about which you want to be alerted.
3. Submit your cell phone number.
4. Click “Save Changes” at the end of the form.
5. That‘s it! You may opt-out or change your information at any time.

To: All Principal Investigators

Effective November 1, 2015, the RCUH will initiate pay rate increases to all active Student Assistants in order to align RCUH’s Student Assistant Pay Rate Schedule with the University of Hawaii’s Student Assistant Pay Rate Schedule.

You do not need to submit any online or manual personnel action forms to make this change. The RCUH Human Resources Office will initiate these pay rate changes for all Student Assistants automatically. However, after November 1, 2015, your office must initiate any subsequent pay rate changes associated with Step Pay Rate changes (i.e. Reclassification of Duties from Step A3-1 to Step A3-2) via a manual Personnel Action Form (PAF).

Please refer to the following information for further details:

• 3.211 RCUH Student Employment
• RCUH Student Assistant Pay Rate Schedule

We will also initiate a similar notice and process for Student Assistant Pay Rate increases effective July 1, 2016 & July 1, 2017.

If you have any questions, please contact Renee Doi, Assistant Director of Human Resources via email at [email protected].

The October 2015 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road”, is attached here.

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].

TO: All Principal Investigators and RCUH Employees

Effective immediately, the RCUH has amended Policy 3.530 RCUH Flexible Spending Plan.

Beginning July 1, 2015 the grace period for requesting reimbursement for unused parking funds under the pre-tax transportation benefit plan (PTBP) will be ninety (90) days from the end of the plan year. All flexible spending plans have the same reimbursement grace period.

In addition to this policy change, the RCUH Form B-5F RCUH Flexible Spending Plan Election & Compensation / Change Form has been revised. Please remove any local copies your office may have saved and replace with the revision dated 10/27/15.

If you have any questions, please contact us via email at [email protected].

RCUH will be providing training on the finalized changes to the RCUH Vacation Leave Policy and the new Vacation Reserve.  We encourage all employees, PIs, Supervisors, and Fiscal Officers to attend.  Your questions will be answered during this training session.

Training will be in two parts.  Part 1 (first hour) will be for employees, PIs, Supervisors, and Fiscal Officers.  Part 2 (second hour) is ONLY for PIs, Supervisors and FOs.
TRAINING SESSION SCHEDULE:

ISLAND/LOCATION	DATE	TIME
Oahu-UH Manoa Kuykendall Auditorium	Thursday, November 5, 2015	9:00am – 10:00am Employees, PIs, Supervisors, and Fiscal Officers 10:00am – 11:00am ONLY PIs, Supervisors and Fiscal Officers
Oahu-UH Cancer Center, Sullivan Conference Center	Thursday, November 5, 2015	b>2:00pm – 3:00pm Employees, PIs, Supervisors, and Fiscal Officers 3:00pm – 4:00pm ONLY PIs, Supervisors and Fiscal Officers

Employees will be dismissed after Part 1 and the session for PIs, Supervisors and Fiscal Officers will begin after a short break.

To sign up for training, click on RCUH Training Enrollment located on the RCUH web page.  If you are a current employee, log on to the Employee Self Service to select training.
Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the session.