In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the June 16-30, 2015 Timesheet
PAYROLL Deadline is June 30, 2015 noon
Payday for this timesheet is July 7, 2015

Next Announcement: July 1 (July 1-15)

The payroll deadline for the 6/16 – 6/30/15 pay period is 12:00 noon on TUESDAY, JUNE 30, 2015. The deadline has been moved up one day due to the Independence Day holiday.

Please note the remaining advanced payroll deadlines for 2015. All other payroll deadlines remain as usual (one working day after the end of the pay period).

Pay Period Ending	Payroll Deadline*	Holiday in Pay Period	Payday
8/01/15 – 8/15/15	8/14/15 12:00 noon	Statehood Day (8/21/15)	8/20/15
8/16/15 – 8/31/15	8/31/15 12:00 noon	Labor Day (9/07/15)	9/04/15
12/16/15 – 12/31/15	12/31/15 12:00 noon	New Year’s Day (1/01/16)	1/07/16

*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.

IMPORTANT

• RCUH employees will NOT be paid if the HR AMP online timesheets are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).

For your convenience, click here to view the 2015 Personnel Action Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,
RCUH Payroll Staff

NOTE:  This is only applicable for those that submitted Annual Performance Evaluations by the June 12, 2015 deadline who would like to provide their employees with pay increases effective July 1, 2015.

TO: Principal Investigators and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) is now available for use via the Human Resources Administrative Management Portal. All Principal Investigators who have submitted their employee’s Annual Performance Evaluations by the June 12, 2015 deadline who would like to provide their employees with pay increases effective July 1, 2015 must initiate and approve the online PA/PAF no later than July 9, 2015 (no exceptions).

Below you will find links to the related news articles:
Friday, June 5, 2015: 2015 Pay Awards and Pay Adjustment Guidelines
Wednesday, June 17, 2015: 2015 Pay Awards/Personnel Action Form (PA/PAF) – Must Use Link in Auto Email to Approve PA/PAF

We will open the PA/PAF application again from September 22, 2015 through October 9, 2015 for pay adjustments/awards with an effective date of October 1, 2015. We will make a formal announcement at a later time.

If you have any questions, please contact Kellye Yamamoto at [email protected]

The June 2015 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road,” can be viewed on their website at this link:

http://ethics.hawaii.gov/wp-content/uploads/2015/06/HR-2015-1.pdf.

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808)587-0460 or [email protected].

The Human Resources Administrative Management Portal (HR AMP) will be down at 5:00 PM for 20 minutes for system maintenance.

We apologize for any inconveniences this may have caused.

If you have any questions, please contact Kellye Yamamoto at [email protected].

NOTE:  This is only applicable for those that submitted Annual Performance Evaluations by the June 12, 2015 deadline who would like to provide their employees with pay increases effective July 1, 2015.

TO:  Principal Investigators & Project Administrator
Fiscal Administrators

We will be opening up the online PA/PAF form to all Principal Investigators, Project Administrators, and Fiscal Administrators starting on June 22, 2015. Due to the transition period of bringing up the new electronic Personnel Action Form (ePAF) and the new Human Resources Portal, all Principal Investigators, Project Administrators and Fiscal Administrators must use the link in the automatic email to access any pending PA/PAF action(s) from June 22, 2015 through June 30, 2015. A sample of the automatic email with the link is displayed below (you will need to log into the Human Resources Portal prior to accessing the online PA/PAF form):

If you will be reviewing the online PA/PAF starting July 1, 2015, you will be able to access the pending transactions via the Human Resources Portal through the “Transactions Pending My Approval” task list.

As a reminder, all online PA/PAF forms must be submitted and approved no later than July 9, 2015 in order for pay adjustments/awards to be effective July 1, 2015.

If you have any questions, please contact Kellye Yamamoto at (808) 956-9561 or via email at [email protected].

If you received a reportable gift during the period of June 1, 2014 – June 1, 2015, you must file a Gifts Disclosure Statement with the State Ethics Commission on or before June 30, 2015.  Click here for more information.

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].

RCUH will be providing training on the upcoming changes to the RCUH Vacation Leave Policy and the new Vacation Reserve. We encourage all employees, PIs, Supervisors, and Fiscal Officers to attend. Your questions will be answered during this training session.

Training will be in two parts. Part 1 (first hour) will be for employees, PIs, Supervisors, and Fiscal Officers. Part 2 (second hour) is ONLY for PIs, Supervisors and FOs.
TRAINING SESSION SCHEDULE:

ISLAND/LOCATION	DATE	TIME
Oahu-UH Manoa Kuykendall Auditorium	Monday, June 22, 2015	9:00am – 10:00am Employees, PIs, Supervisors, and Fiscal Officers 10:00am – 11:00am ONLY PIs, Supervisors and Fiscal Officers
Oahu-JABSOM Room 315 Auditorium 651 Ilalo Street	Monday, June 22, 2015	1:30pm – 2:30pm Employees, PIs, Supervisors, and Fiscal Officers 2:30pm – 3:30pm ONLY PIs, Supervisors and Fiscal Officers
Hilo-IFA Auditorium 640 N. A’ohoku Place	Friday, June 26, 2015	9:00am – 10:00am Employees, PIs, Supervisors, and Fiscal Officers 10:00am – 11:00am ONLY PIs, Supervisors and Fiscal Officers AND 1:00pm – 2:00pm Employees, PIs, Supervisors, and Fiscal Officers 2:00pm – 3:00pm ONLY PIs, Supervisors and Fiscal Officers

Employees will be dismissed after Part 1 and the session for PIs, Supervisors and Fiscal Officers will begin after a short break.

Future training sessions to be announced shortly.

To sign up for training, click on RCUH Training Enrollment located on the RCUH web page. If you are a current employee, log on to the Employee Self Service to select training.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the session.

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
July 7, 2015	John A. Burns Hall Room 3009 – Honolulu 1601 East-West Rd Honolulu, HI 96848	9:00am – 4:00pm
July 8, 2015	John A. Burns Hall Room 3009 – Honolulu 1601 East-West Rd. Honolulu, HI 96848	9:00am – 4:00pm
July 9, 2015	John A. Burns Hall Room 3009 – Honolulu 1601 East-West Rd Honolulu, HI 96848	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:
https://publictools.tiaa-cref.org/public/publictools/events/eventswelcome?eventId=1-2KYPDHJ

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.
Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.

TO:      Principal Investigators & Project Administrators
FROM:    Nelson Sakamoto, Director of Human Resources

SUBJECT: July 1, 2015 – Pay Awards & Pay Adjustment Guidelines

The RCUH Board of Directors approved our 2015 Compensation Award Guidelines.  These Award Guidelines allow for “a 2% General Pay Adjustment and Merit Pay Awards (3% for Commendable Rating and 4% for Distinguished Rating).” A pay adjustment will increase the employee’s base pay rate, whereas a one-time lump-sum pay award will not.  Principal Investigators are reminded to ensure availability of funds prior to submitting any pay adjustment or pay award.  Both General and Merit pay awards will be granted only if there are sufficient funds to do so and based on program/operational requirements. Details of the 2015 Pay Adjustment Guidelines are as follows:

2.0%	Satisfactory General Pay Award or Adjustment For employees performing at least at a Satisfactory level
3.0%	Commendable Merit Pay Award or Adjustment For employees whose performance is consistently at a Commendable level of performance. Total pay award or adjustment will be 5.0% of employee’s base pay rate.
4.0%	Distinguished Merit Pay Award or Adjustment For employees who performance is consistently at a Distinguished level of performance. Total pay award or adjustment will be 6.0% of employee’s base pay rate.

All Principal Investigators must complete (and submit to the RCUH Human Resources Department no later than June 12, 2015 – no exceptions) the 2015 Annual Performance Evaluation, which is mandatory for all eligible Regular Status employees in order to be eligible to receive a Pay Award or Pay Adjustment: Once these Annual Performance Evaluations have been reviewed and processed by my office, they will be logged into our human resources information system to produce the online Pay Award/Personnel Action Form (PA/PAF), which will be available for use starting June 22, 2015.

Online Pay Award/Personnel Action (PA/PAF) form: The online “Pay Award/Personnel Action” form is an online app that provides Principal Investigators and Fiscal Administrators a paperless personnel action form to initiate General and Merit Pay Adjustments (increase in base pay rate) and/or Award (lump-sum payment) for all eligible employees in their respective project(s). For fiscal staff, the online personnel action/pay award forms will also calculate/display the full costs associated with the pay adjustment (both for lump sums and adjustment to base pay rate). 

Training on RCUH Pay Guidelines and PA/PAF form: We encourage you to attend training on the 2015 Pay Guidelines and use of our new PA/PAF form. Please click here for the link to sign up for this upcoming training. We will provide training on the following dates and locations:

ISLAND/LOCATION	DATE	TIME
Oahu UH Manoa Kuykendall Auditorium	Monday, June 8, 2015	9:00 am – 11:00 am
Hilo IFA Auditorium 640 N. A’ohoku Place	Tuesday, June 9, 2015	9:00 am – 11:00 am 1:00 pm – 3:00 pm
Maui UH Maui College Laulima 106	Wednesday, June 10, 2015	2:30 pm – 4:30 pm
Oahu JABSOM Auditorium MEB 315 651 Ilalo Street	Tuesday, June 16, 2015	9:00 am -11:00 am

PA/PAF Deadline for Pay Awards Submission for July 1, 2015 Effective Date: Principal Investigators and Fiscal Authorities must submit their online PA/PAF no later than July 9, 2015 (no exceptions).  Your employees will receive either their Pay Adjustment or Pay Award (Lump Sum) by the July 22, 2015 payday. 

Any questions please email Renee Doi, Assistant Director of Human Resources at [email protected] or call (808) 956-6965.

IMPORTANT DATES:
June 12, 2015 – Deadline for Annual Performance Evaluations to RCUH HR
June 22, 2015 – Earliest day the Online PA/PAF is available
July 9, 2015 – Deadline for PA/PAF online submission for effective date 7/1/15