NOTE:  This is only applicable for those that submitted Annual Performance Evaluations by the June 12, 2015 deadline who would like to provide their employees with pay increases effective July 1, 2015.

TO: Principal Investigators and Fiscal Administrators who did not yet initiate and/or approve their PA/PAF via the Human Resources Administrative Management Portal

This notice supersedes the Wednesday, June 17, 2015 article posted on our website regarding the usage of the link in the automatic email to approve the PA/PAF. The RCUH has delayed our “go-live” date for the new electronic Personnel Action Form (ePAF) and new Human Resources Portal to July 20, 2015. Due to this change, all Principal Investigators, Project Administrators, and Fiscal Administrators who have met the June 12, 2015 deadline for submission of Annual Performance Evaluations for their employees and who are providing increases effective July 1, 2015 should follow the directions below:

1. Log into the Human Resources Administrative Management Portal via www.rcuh.com
2. Initiate the online PA/PAF by going to “Personnel Actions” > “Personnel Action/Pay Award Form” – see print screen below:

1. Complete the online PA/PAF form by making selections for (1), (2) and (3) and press populate PA/PAF button – see print screen below:

**NOTE: If a different “Select Awards” and/or “Select Payment Type” is made AFTER clicking the “Populate PA/PAF” button, you must go back and re-click the “Populate PA/PAF” button so that your options are refreshed.

1. Approve PA/PAF and press “Submit” – see print screen below:

1. The next authorized approver (I.e. PI, Fiscal Administrator) will receive an email with a link to access the PA/PAF – see print screen below:

**NOTE: The automatic email received by the next pending approver is the ONLY way to access the pending PA/PAF transaction online via HRAMP. Due to the delay of the new HR Portal, you will not be able to access the pending PA/PAF transaction through “Transactions Pending My Approval”.

REMINDER: All PA/PAF actions must be initiated and approved no later than July 9, 2015 following the instructions outlined above (no exceptions). The RCUH will open up the PA/PAF again in September 2015 for Principal Investigator’s that will provide pay increases with an effective date of October 1, 2015 (no retroactive option to July 1, 2015). We will make an announcement at a later date with additional details.

For those that have completed their online PA/PAF forms, the RCUH will review and approve these online transactions starting July 10, 2015. You will get an automatic email upon RCUH Human Resources approval.

If you have any questions, please contact Renee Doi, Assistant Director of Human Resources at [email protected].

The RCUH Vacation Leave Policy Training sessions which was scheduled for Friday, June 26 at the IFA Auditorium in Hilo, HI from 9:00am – 11:00am and from 1:00pm – 3:00pm has been cancelled.

We apologize for the inconvenience and will inform you when another session has been schedule.

On July 1, 2015, RCUH Human Resources will be launching the Electronic Personnel Action Form (ePAF) online application on the HR Portal for Principal Investigators, Fiscal Administrators, and project staff.

In order to ensure a smooth transition, we will be disabling Employee Changes (Project Changes, FTE Changes, Vacation Payouts) and Terminations on the current HR Portal from June 25, 2015 through June 30, 2015. You will not be able to initiate or approve any of these online HR transactions during this time. Instead, you will need to wait until the ePAF application is available on July 1, 2015.

Future transactions that are pending RCUH approval on HR AMP Deadline (June 24, 2015) will be approved ONLY if the effective date of change is within the July 15, 2015 pay period ending. All other pending and future dated Employee Changes and Terminations will be rejected and will have to be done via the new ePAF application.

This downtime will not affect the online Pay Award/Personnel Action Form (PA/PAF) that was launched on June 22, 2015.
We are sorry for any inconveniences this may have caused. If you have any questions or concerns, please contact Kellye Yamamoto at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the June 16-30, 2015 Timesheet
PAYROLL Deadline is June 30, 2015 noon
Payday for this timesheet is July 7, 2015

Next Announcement: July 1 (July 1-15)

The payroll deadline for the 6/16 – 6/30/15 pay period is 12:00 noon on TUESDAY, JUNE 30, 2015. The deadline has been moved up one day due to the Independence Day holiday.

Please note the remaining advanced payroll deadlines for 2015. All other payroll deadlines remain as usual (one working day after the end of the pay period).

Pay Period Ending	Payroll Deadline*	Holiday in Pay Period	Payday
8/01/15 – 8/15/15	8/14/15 12:00 noon	Statehood Day (8/21/15)	8/20/15
8/16/15 – 8/31/15	8/31/15 12:00 noon	Labor Day (9/07/15)	9/04/15
12/16/15 – 12/31/15	12/31/15 12:00 noon	New Year’s Day (1/01/16)	1/07/16

*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.

IMPORTANT

• RCUH employees will NOT be paid if the HR AMP online timesheets are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).

For your convenience, click here to view the 2015 Personnel Action Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,
RCUH Payroll Staff

NOTE:  This is only applicable for those that submitted Annual Performance Evaluations by the June 12, 2015 deadline who would like to provide their employees with pay increases effective July 1, 2015.

TO: Principal Investigators and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) is now available for use via the Human Resources Administrative Management Portal. All Principal Investigators who have submitted their employee’s Annual Performance Evaluations by the June 12, 2015 deadline who would like to provide their employees with pay increases effective July 1, 2015 must initiate and approve the online PA/PAF no later than July 9, 2015 (no exceptions).

Below you will find links to the related news articles:
Friday, June 5, 2015: 2015 Pay Awards and Pay Adjustment Guidelines
Wednesday, June 17, 2015: 2015 Pay Awards/Personnel Action Form (PA/PAF) – Must Use Link in Auto Email to Approve PA/PAF

We will open the PA/PAF application again from September 22, 2015 through October 9, 2015 for pay adjustments/awards with an effective date of October 1, 2015. We will make a formal announcement at a later time.

If you have any questions, please contact Kellye Yamamoto at [email protected]

The June 2015 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road,” can be viewed on their website at this link:

http://ethics.hawaii.gov/wp-content/uploads/2015/06/HR-2015-1.pdf.

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808)587-0460 or [email protected].

The Human Resources Administrative Management Portal (HR AMP) will be down at 5:00 PM for 20 minutes for system maintenance.

We apologize for any inconveniences this may have caused.

If you have any questions, please contact Kellye Yamamoto at [email protected].

NOTE:  This is only applicable for those that submitted Annual Performance Evaluations by the June 12, 2015 deadline who would like to provide their employees with pay increases effective July 1, 2015.

TO:  Principal Investigators & Project Administrator
Fiscal Administrators

We will be opening up the online PA/PAF form to all Principal Investigators, Project Administrators, and Fiscal Administrators starting on June 22, 2015. Due to the transition period of bringing up the new electronic Personnel Action Form (ePAF) and the new Human Resources Portal, all Principal Investigators, Project Administrators and Fiscal Administrators must use the link in the automatic email to access any pending PA/PAF action(s) from June 22, 2015 through June 30, 2015. A sample of the automatic email with the link is displayed below (you will need to log into the Human Resources Portal prior to accessing the online PA/PAF form):

If you will be reviewing the online PA/PAF starting July 1, 2015, you will be able to access the pending transactions via the Human Resources Portal through the “Transactions Pending My Approval” task list.

As a reminder, all online PA/PAF forms must be submitted and approved no later than July 9, 2015 in order for pay adjustments/awards to be effective July 1, 2015.

If you have any questions, please contact Kellye Yamamoto at (808) 956-9561 or via email at [email protected].

If you received a reportable gift during the period of June 1, 2014 – June 1, 2015, you must file a Gifts Disclosure Statement with the State Ethics Commission on or before June 30, 2015.  Click here for more information.

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].