In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the June 1-15, 2015 Timesheet
PAYROLL Deadline is June 16, 2015 noon
Payday for this timesheet is June 22, 2015
Next Announcement: June 16 (June 16-30)
On July 1, 2015, RCUH Human Resources will be launching the Electronic Personnel Action Form (ePAF) online application on the HR Portal for Principal Investigators, Fiscal Administrators, and project staff.
In order to ensure a smooth transition, we will be disabling Employee Changes (Project Changes, FTE Changes, Vacation Payouts) and Terminations on the current HR Portal from June 25, 2015 through June 30, 2015. You will not be able to initiate or approve any of these online HR transactions during this time. Instead, you will need to wait until the ePAF application is available on July 1, 2015.
Future transactions that are pending RCUH approval on HR AMP Deadline (June 24, 2015) will be approved ONLY if the effective date of change is within the July 15, 2015 pay period ending. All other pending and future dated Employee Changes and Terminations will be rejected and will have to be done via the new ePAF application.
We are expecting a high volume of project number changes with an effective date of July 1, 2015. Therefore, this notice is being provided to you early so that plans can be made to initiate and approve project number changes either before June 25, 2015 or after July 1, 2015. This downtime will not affect the online Pay Award/Personnel Action Form (PA/PAF) that will be launched and made ready for use on June 22, 2015.
TRAINING – WORKPLACE VIOLENCE PREVENTION (OAHU, BIG ISLAND AND MAUI)
RCUH will be conducting Workplace Violence Prevention Training sessions on Oahu, the Big Island, and Maui. It is mandatory that all employees and supervisors of RCUH attend this training. This is a 4-hour session.
Everyone (including Principal Investigators, non-RCUH employees, and supervisors who employ individuals through the RCUH) is welcome to attend. Seating is limited. Priority for seating will be given to RCUH employees and supervisors of RCUH employees.
TRAINING SCHEDULE
|
Island/Location |
Date |
Time |
|
Hilo IFA Auditorium 640 N. A’ohoku Place |
Friday, June 12, 2015 |
9:00am – 1:00pm |
|
Maui UH Maui College Laulima 105 310 Ka’ahuman Avenue |
Friday, June 19, 2015 |
9:00am – 1:00pm |
|
Oahu Kaka’ako – JABSOM Room TBD – announcement will be made once room is secured 651 Ilalo Street |
Wednesday, June 17, 2015 |
8:30am – 12:30pm |
|
Oahu UH Manoa Kuykendall Auditorium 1733 Donagho Road |
Wednesday, June 24, 2015 |
8:30am – 12:30pm |
To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page. Training materials will be emailed to attendees prior to the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the meeting.
RCUH FAMILY LEAVE – UPDATED RCUH FAMILY LEAVE REQUEST FORM AND POLICY
Effective May 5, 2015, we have updated our RCUH Family Leave Policy to include the following:
For all new Family Leave Requests, please have your employee(s) use the most up to date forms, which can be found on our Policy 3.660 RCUH Family Leave.
If you have any questions, please email RCUH Benefits at [email protected].
TRAVEL FOR NON-IMMIGRANT EMPLOYEES DURING SUMMER SEASON
Summer Season is approaching! If you are on a non-immigrant visa and will be traveling during the summer season, we would like to remind you to email RCUH Human Resources – Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States. Please provide us with the following information:
(1) Dates of Travel (Departure and Return Dates)
(2) Who will be traveling with you
(3) Reason for Travel
RCUH will prepare the proper travel verification of employment prior to your travel and will provide to you as soon as your request has been received.
IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.:
• The I-94 admission record. Please go to www.cbp.gov/I94 after your return to check your online admission record then submit a copy of your admission record to the RCUH Human Resources office upon return to the U.S.
• Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status. For example, be sure to check the validity dates of your passport before travel. If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S. If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.
• If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B, etc.) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered. Whenever an individual with a pending “change of status” petition departs the U.S., USCIS will cancel the petition since they consider the beneficiary to have “abandoned” the request.
Please email [email protected] or (808) 956-0871 if you have any questions.
IMPORTANT DATES TO REMEMBER (JUNE 2015)
|
6/1/15 |
Payroll Deadline Noon |
|
6/4/15 – 6/8/15 |
HR AMP Web Time Preview #1 |
|
6/5/15 |
Pay Day |
|
6/8/15 |
PAF Deadline |
|
6/9/15 |
HR AMP Deadline |
|
6/9/15 – 6/11/15 |
HR AMP Web Time Preview #2 |
|
6/10/15 – 6/18/15 |
ESS Black-Out Period |
|
6/11/15 |
Holiday – King Kamehameha Day |
|
6/12/15 – 6/16/15 |
HR AMP Web Time Reporting Period |
|
6/16/15 |
Payroll Deadline Noon |
|
6/19/15 – 6/23/15 |
HR AMP Web Time Preview #1 |
|
6/22/15 |
Pay Day |
|
6/23/15 |
PAF Deadline |
|
6/24/15 |
HR AMP Deadline |
|
6/24/15 – 6/25/15 |
HR AMP Web Time Preview #2 |
|
6/25/15 – 7/2/15 |
ESS Black-Out Period |
|
6/26/15 – 6/30/15 |
HR AMP Web Time Reporting Period |
|
6/30/15 |
Payroll Deadline Noon |
IMPORTANT DATES TO REMEMBER (JULY 2015)
|
7/3/15 |
Holiday – Independence Day |
|
7/7/15 |
Pay Day |
|
7/7/15 – 7/9/15 |
HR AMP Web Time Preview #1 |
|
7/9/15 |
PAF Deadline |
|
7/10/15 |
HR AMP Deadline |
|
7/10/15 – 7/13/15 |
HR AMP Web Time Preview #2 |
|
7/13/15 – 7/20/15 |
ESS Black-Out Period |
|
7/14/15 – 7/16/15 |
HR AMP Web Time Reporting Period |
|
7/16/15 |
Payroll Deadline Noon |
|
7/22/15 |
Pay Day |
|
7/23/15 – 7/27/15 |
HR AMP Web Time Preview #1 |
|
7/27/15 |
PAF Deadline |
|
7/28/15 |
HR AMP Deadline |
|
7/28/15 – 7/29/15 |
HR AMP Web Time Preview #2 |
|
7/29/15 – 8/5/15 |
ESS Black-Out Period |
|
7/30/15 – 8/3/15 |
HR AMP Web Time Reporting Period |
TIMESHEETS FOR THE MONTH OF JUNE – JULY
June 1-15, 2015
June 16-30, 2015
July 1-15, 2015
July 16-31, 2015
PRINCIPAL INVESTIGATOR’S CORNER
RCUH JOB DESCRIPTIONS – POST OFFER JOB REQUIREMENTS
We would like to remind you that all Post Offer Job Requirements (i.e. First Aid/CPR certification, Medical Clearances, etc.) imposed as a condition of employment at the time of creating a job description is the Project responsibility to ensure that all employee’s are in compliance with the job’s post offer job requirements at all times. The RCUH will inform the Principal Investigator and/or Supervisor and the employee of the outstanding post offer requirements at the time of hire. It is the project’s responsibility to ensure that these requirements have been completed/maintained and submitted by the deadline to RCUH Human Resources via email at [email protected] or via fax to (808) 956-9423.
Outstanding Post Offer Requirements: All projects that have employees with outstanding post offer job requirements will be contacted shortly. We will be providing you with a list of your employees that have outstanding post offer documents with due dates to be received by our office.
If you have any questions, please contact Renee Doi, Assistant Director of Human Resources at [email protected] or (808) 956-6965.
RCUH FIRST AID/CPR/AED TRAININGS – SUSPENDED UNTIL FURTHER NOTICE
Effective immediately and until further notice, the RCUH Human Resources Department will no longer offer First Aid/CPR/AED Training. If you have employees that require a valid First Aid/CPR/AED certification as a condition of continued employment, please contact American Red Cross at http://www.redcross.org for the next available training class.
EEO/AA POLICY
RCUH IS AN EQUAL EMPLOYMENT opportunity/affirmative action employer. It is the policy of RCUH to afford equal employment opportunity to all individuals without regard to race, color, religion, sex, national origin, age, arrest and court record, handicap, marital status, or status as a disabled veteran or veteran of the Vietnam era. RCUH’s Affirmation Action Plan describes the programs/procedures developed to ensure employment opportunities for women, minorities, handicapped, disabled, and Vietnam era veterans. The Plan is available for inspection at the RCUH Human Resources Department.
RCUH will be conducting Workplace Violence Prevention Training sessions on Oahu, the Big Island, and Maui. It is mandatory that all employees and supervisors of RCUH attend this training. This is a 4-hour session.
Everyone (including Principal Investigators, non-RCUH employees, and supervisors who employ individuals through the RCUH) is welcome to attend. Seating is limited. Priority for seating will be given to RCUH employees and supervisors of RCUH employees.
TRAINING SCHEDULE
| Island/Location | Date | Time |
| Hilo IFA Auditorium 640 N. A’ohoku Place |
Friday, June 12, 2015 | 9:00am – 1:00pm |
| Maui UH Maui College Laulima 105 310 Ka’ahuman Avenue |
Friday, June 19, 2015 | 9:00am – 1:00pm |
| Oahu Kaka’ako – JABSOM Room TBD – announcement will be made once room is secured 651 Ilalo Street |
Wednesday, June 17, 2015 | 8:30am – 12:30pm |
| Oahu UH Manoa Kuykendall Auditorium 1733 Donagho Road |
Wednesday, June 24, 2015 | 8:30am – 12:30pm |
To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page. Training materials will be emailed to attendees prior to the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the meeting.
TO: Principal Investigators and Project Administrators
The Department of Labor and Industrial Relations (DLIR) has updated the state employment law posters to reflect the announcement of Linda Chu Takayama as DLIR Director. The state’s unemployment insurance poster was also revised to add information on One Stop Center offices on each island that provide assistance in finding a job.
Pursuant to RCUH Policy 3.920 RCUH Federal and State Posting Requirements, each Principal Investigator is responsible for posting printed notices at work sites prescribed by State and Federal laws and regulations. All notices shall be displayed in prominent locations readily accessible to employees.
Please visit the links below for the most current posters:
You are required to update your current posters immediately. If you have any questions, please email Renee Doi, Assistant Director of Human Resources at [email protected].
Summer Season is approaching! If you are on a non-immigrant visa and will be traveling during the summer season, we would like to remind you to email RCUH Human Resources – Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States. Please provide us with the following information:
(1) Dates of Travel (Departure and Return Dates)
(2) Who will be traveling with you
(3) Reason for Travel
RCUH will prepare the proper travel verification of employment prior to your travel and will provide to you as soon as your request has been received.
IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.:
Please email [email protected] or (808) 956-0871 if you have any questions.
To: All Principal Investigators
We would like to remind you that all Post Offer Job Requirements (i.e. First Aid/CPR certification, Medical Clearances, etc.) imposed as a condition of employment at the time of creating a job description is the Project responsibility to ensure that all employee’s are in compliance with the job’s post offer job requirements at all times. The RCUH will inform the Principal Investigator and/or Supervisor and the employee of the outstanding post offer requirements at the time of hire. It is the project’s responsibility to ensure that these requirements have been completed/maintained and submitted by the deadline to RCUH Human Resources via email at [email protected] or via fax to (808) 956-9423.
Outstanding Post Offer Requirements: All projects that have employees with outstanding post offer job requirements will be contacted shortly. We will be providing you with a list of your employees that have outstanding post offer documents with due dates to be received by our office.
If you have any questions, please contact Renee Doi, Assistant Director of Human Resources at [email protected] or (808) 956-6965.
To: All Principal Investigators
Effective immediately and until further notice, the RCUH Human Resources Department will no longer offer First Aid/CPR/AED Training. If you have employees that require a valid First Aid/CPR/AED certification as a condition of continued employment, please contact American Red Cross at http://www.redcross.org for the next available training class.
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the May 16-31, 2015 Timesheet
PAYROLL Deadline is June 1, 2015 noon
Payday for this timesheet is June 5, 2015
Next Announcement: June 1 (June 1-15)
Our Annual 2015-2016 Benefits Open Enrollment Sessions have ended and were held from Monday, May 4, 2015 through Friday, May 8, 2015. We had the opportunity to go out to the neighbor islands for our sessions as shown below:
| Date | Time | Location |
| Monday, May 4, 2015 | 10:00 am to 12:00 pm | Big Island – UH Hilo IFA Auditorium, Room 131 |
| 1:30 pm to 3:30 pm | ||
| Tuesday, May 5, 2015 | 10:00 am to 12:00 pm | Oahu – Kaka’ako JABSOM Auditorium MEB 315 |
| 2:00 pm to 4:00 pm | Oahu – UH Manoa Kuykendall Auditorium |
|
| Wednesday, May 6, 2015 | 10:00 am to 12:00 pm | Kauai – Kauai CC OSC 207 |
| 1:30 pm to 3:30 pm | ||
| Thursday, May 7, 2015 | 10:00 am to 12:00 pm | Oahu – UH Manoa Kuykendall Auditorium |
| 1:30 pm to 3:30 pm | Oahu – Kaka’ako JABSOM Auditorium MEB 315 |
|
| Friday, May 8, 2015 | 10:00 am to 12:00 pm | Maui – UH Maui College Ka’aike 109 |
| 1:30 pm to 3:30 pm |
Thank you to all who attended our Annual Benefits Open Enrollment Sessions. We appreciate you taking the time to attend and better understand your benefits, and ask questions.
| IMPORTANT UPCOMING DATES TO REMEMBER | |
| May 18, 2015 | DEADLINE for Benefits Enrollment/Change Election Forms |
| June 8-12, 2015 | Check your emails or postal mail for your 2015-2016 Open Enrollment Confirmation Benefits Statement |
| June 23, 2015 | FINAL DEADLINE for changes to any discrepancies/ errors to your originally submitted Open Enrollment benefits election(s) |
| July 1, 2015 | Start date of Benefits Enrollment/Changes |
As a FINAL REMINDER, all Benefits Open Enrollment Form(s) must be received no later than 4:30p.m., Monday, May 18, 2015 (NO EXCEPTIONS). If your form(s) are not received by the stated deadline, you will need to wait until the next Annual Open Enrollment Period to make any enrollments/changes to your benefit plan(s), unless you experience a mid-plan year qualifying event.
Submit forms either by (original copy(ies) is not needed)
Questions? Contact
RCUH Human Resources Benefits
Phone: (808) 956-2326/ (808) 956-9847
Email: [email protected]
Mahalo,
RCUH Human Resources