RCUH will be conducting Workplace Violence Prevention Training sessions on Oahu, the Big Island, and Maui. It is mandatory that all employees and supervisors of RCUH attend this training. This is a 4-hour session.

Everyone (including Principal Investigators, non-RCUH employees, and supervisors who employ individuals through the RCUH) is welcome to attend. Seating is limited. Priority for seating will be given to RCUH employees and supervisors of RCUH employees.

TRAINING SCHEDULE

Island/Location	Date	Time
Hilo IFA Auditorium 640 N. A’ohoku Place	Friday, June 12, 2015	9:00am – 1:00pm
Maui UH Maui College Laulima 105 310 Ka’ahuman Avenue	Friday, June 19, 2015	9:00am – 1:00pm
Oahu Kaka’ako – JABSOM Room TBD – announcement will be made once room is secured 651 Ilalo Street	Wednesday, June 17, 2015	8:30am – 12:30pm
Oahu UH Manoa Kuykendall Auditorium 1733 Donagho Road	Wednesday, June 24, 2015	8:30am – 12:30pm

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page. Training materials will be emailed to attendees prior to the session.

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the meeting.

TO: Principal Investigators and Project Administrators

The Department of Labor and Industrial Relations (DLIR) has updated the state employment law posters to reflect the announcement of Linda Chu Takayama as DLIR Director. The state’s unemployment insurance poster was also revised to add information on One Stop Center offices on each island that provide assistance in finding a job.

Pursuant to RCUH Policy 3.920 RCUH Federal and State Posting Requirements, each Principal Investigator is responsible for posting printed notices at work sites prescribed by State and Federal laws and regulations. All notices shall be displayed in prominent locations readily accessible to employees.

Please visit the links below for the most current posters:

• Department of Labor and Industrial Relations Website
• Policy 3.920 RCUH Federal and State Posting Requirements

You are required to update your current posters immediately. If you have any questions, please email Renee Doi, Assistant Director of Human Resources at [email protected].

Summer Season is approaching! If you are on a non-immigrant visa and will be traveling during the summer season, we would like to remind you to email RCUH Human Resources – Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States. Please provide us with the following information:

(1) Dates of Travel (Departure and Return Dates)
(2) Who will be traveling with you
(3) Reason for Travel

RCUH will prepare the proper travel verification of employment prior to your travel and will provide to you as soon as your request has been received.

IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.:

• The I-94 admission record. Please go to www.cbp.gov/I94 after your return to check your online admission record then submit a copy of your admission record to the RCUH Human Resources office upon return to the U.S.
• Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status.  For example, be sure to check the validity dates of your passport before travel.  If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S.  If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.
• If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B, etc.) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered.  Whenever an individual with a pending “change of status” petition departs the U.S., USCIS will cancel the petition since they consider the beneficiary to have “abandoned” the request.

Please email [email protected] or (808) 956-0871 if you have any questions.

To: All Principal Investigators

We would like to remind you that all Post Offer Job Requirements (i.e. First Aid/CPR certification, Medical Clearances, etc.) imposed as a condition of employment at the time of creating a job description is the Project responsibility to ensure that all employee’s are in compliance with the job’s post offer job requirements at all times. The RCUH will inform the Principal Investigator and/or Supervisor and the employee of the outstanding post offer requirements at the time of hire. It is the project’s responsibility to ensure that these requirements have been completed/maintained and submitted by the deadline to RCUH Human Resources via email at [email protected] or via fax to (808) 956-9423.

Outstanding Post Offer Requirements: All projects that have employees with outstanding post offer job requirements will be contacted shortly. We will be providing you with a list of your employees that have outstanding post offer documents with due dates to be received by our office.

If you have any questions, please contact Renee Doi, Assistant Director of Human Resources at [email protected] or (808) 956-6965.

To: All Principal Investigators

Effective immediately and until further notice, the RCUH Human Resources Department will no longer offer First Aid/CPR/AED Training. If you have employees that require a valid First Aid/CPR/AED certification as a condition of continued employment, please contact American Red Cross at http://www.redcross.org for the next available training class.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the May 16-31, 2015 Timesheet
PAYROLL Deadline is June 1, 2015 noon
Payday for this timesheet is June 5, 2015

Next Announcement: June 1 (June 1-15)

Our Annual 2015-2016 Benefits Open Enrollment Sessions have ended and were held from Monday, May 4, 2015 through Friday, May 8, 2015. We had the opportunity to go out to the neighbor islands for our sessions as shown below:

Date	Time	Location
Monday, May 4, 2015	10:00 am to 12:00 pm	Big Island – UH Hilo IFA Auditorium, Room 131
	1:30 pm to 3:30 pm
Tuesday, May 5, 2015	10:00 am to 12:00 pm	Oahu – Kaka’ako JABSOM Auditorium MEB 315
	2:00 pm to 4:00 pm	Oahu – UH Manoa Kuykendall Auditorium
Wednesday, May 6, 2015	10:00 am to 12:00 pm	Kauai – Kauai CC OSC 207
	1:30 pm to 3:30 pm
Thursday, May 7, 2015	10:00 am to 12:00 pm	Oahu – UH Manoa Kuykendall Auditorium
	1:30 pm to 3:30 pm	Oahu – Kaka’ako JABSOM Auditorium MEB 315
Friday, May 8, 2015	10:00 am to 12:00 pm	Maui – UH Maui College Ka’aike 109
	1:30 pm to 3:30 pm

Thank you to all who attended our Annual Benefits Open Enrollment Sessions. We appreciate you taking the time to attend and better understand your benefits, and ask questions.

IMPORTANT UPCOMING DATES TO REMEMBER
May 18, 2015	DEADLINE for Benefits Enrollment/Change Election Forms
June 8-12, 2015	Check your emails or postal mail for your 2015-2016 Open Enrollment Confirmation Benefits Statement
June 23, 2015	FINAL DEADLINE for changes to any discrepancies/ errors to your originally submitted Open Enrollment benefits election(s)
July 1, 2015	Start date of Benefits Enrollment/Changes

As a FINAL REMINDER, all Benefits Open Enrollment Form(s) must be received no later than 4:30p.m., Monday, May 18, 2015 (NO EXCEPTIONS). If your form(s) are not received by the stated deadline, you will need to wait until the next Annual Open Enrollment Period to make any enrollments/changes to your benefit plan(s), unless you experience a mid-plan year qualifying event.

Submit forms either by (original copy(ies) is not needed)

• Email: [email protected]
• Mail:
  RCUH Human Resources
  1601 East-West Road
  John A. Burns Hall 4^th Floor, Makai Wing
  Honolulu, HI 96848
• Fax: (808) 956-5022

Questions? Contact
RCUH Human Resources Benefits
Phone: (808) 956-2326/ (808) 956-9847
Email: [email protected]

Mahalo,
RCUH Human Resources

TO: Principal Investigators and Project/Program Managers

Effective May 5, 2015, we have updated our RCUH Family Leave Policy to include the following:

• Updated Format of Policy to include “Responsibilities of Parties” at the very top of the policy to allow for ease of use
• NEW RCUH Family Leave Request Form
• Updated Federal Forms (i.e. WH-380 Forms)
• Frequently Asked Questions

For all new Family Leave Requests, please have your employee(s) use the most up to date forms, which can be found on our Policy 3.660 RCUH Family Leave.
If you have any questions, please email RCUH Benefits at [email protected]

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the May 1-15, 2015 Timesheet
PAYROLL Deadline is May 18, 2015 noon
Payday for this timesheet is May 22, 2015

Next Announcement: May 16 (May 16-31)

REMINDER: RCUH’s 2015-2016 Benefit Open Enrollment Sessions – SIGN UP TODAY!

To: All RCUH Regular 50-100% FTE Employees

The Annual RCUH Benefits Open Enrollment Period (BOEP) is here. BOEP Forms/Documents were sent out to all RCUH benefits-eligible employees on Monday, April 20, 2015, via email and postal mail. If you have not received your packet, please contact us via email [email protected] to request for a duplicate packet. Please review ALL of the materials provided.

If you have not already signed up for an Open Enrollment Session and are interested in attending, please see below for information on the upcoming open enrollment sessions and SIGN UP TODAY:

Date	Time	Location
Monday, May 4, 2015	10:00 am to 12:00 pm	Big Island – UH Hilo, IFA Auditorium, Room 131
	1:30 pm to 3:30 pm
Tuesday, May 5, 2015	10:00 am to 12:00 pm	Oahu – Kaka’ako, JABSOM Auditorium MEB 315
	2:00 pm to 4:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
Wednesday, May 6, 2015	10:00 am to 12:00 pm	Kauai – Kauai CC, OSC 207
	1:30 pm to 3:30 pm
Thursday, May 7, 2015	10:00 am to 12:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
	1:30 pm to 3:30 pm	Oahu – Kaka’ako, JABSOM Auditorium MEB 315
Friday, May 8, 2015	10:00 am to 12:00 pm	Maui – UH Maui College, Ka’aike 109
	1:30 pm to 3:30 pm

• NEW! AGENDA at each Enrollment Session:
  1^ST Hour – Carrier Presentation / Question & Answers
  2^ND Hour – Carrier Website Capabilities & Resources / Question & Answers with Carriers
• UPDATE: Prize Drawings this year have been cancelled.

During open enrollment, you can make changes to your existing health plans and/or add on dependents. During our open enrollment sessions, we will be announcing plan changes, changes to cost of health/dental plan premiums, and online capabilities/resources from each carrier.

IMPORTANT UPCOMING DATES TO REMEMBER
April 20-24, 2015	Check your emails or postal mail for your Open Enrollment Information Packet & Personal Benefits Statement
May 18, 2015	DEADLINE for Benefits Enrollment/Change Election Forms
June 23, 2015	FINAL DEADLINE for changes to any discrepancies/ errors to your originally submitted Open Enrollment benefits election(s)
July 1, 2015	Start date of Benefits Enrollment/Changes

We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].

Open Enrollment sessions are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, please contact us via email at [email protected]at least one week prior to the enrollment session.