To: All Principal Investigators
Effective immediately and until further notice, the RCUH Human Resources Department will no longer offer First Aid/CPR/AED Training. If you have employees that require a valid First Aid/CPR/AED certification as a condition of continued employment, please contact American Red Cross at http://www.redcross.org for the next available training class.
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the May 16-31, 2015 Timesheet
PAYROLL Deadline is June 1, 2015 noon
Payday for this timesheet is June 5, 2015
Next Announcement: June 1 (June 1-15)
Our Annual 2015-2016 Benefits Open Enrollment Sessions have ended and were held from Monday, May 4, 2015 through Friday, May 8, 2015. We had the opportunity to go out to the neighbor islands for our sessions as shown below:
| Date | Time | Location |
| Monday, May 4, 2015 | 10:00 am to 12:00 pm | Big Island – UH Hilo IFA Auditorium, Room 131 |
| 1:30 pm to 3:30 pm | ||
| Tuesday, May 5, 2015 | 10:00 am to 12:00 pm | Oahu – Kaka’ako JABSOM Auditorium MEB 315 |
| 2:00 pm to 4:00 pm | Oahu – UH Manoa Kuykendall Auditorium |
|
| Wednesday, May 6, 2015 | 10:00 am to 12:00 pm | Kauai – Kauai CC OSC 207 |
| 1:30 pm to 3:30 pm | ||
| Thursday, May 7, 2015 | 10:00 am to 12:00 pm | Oahu – UH Manoa Kuykendall Auditorium |
| 1:30 pm to 3:30 pm | Oahu – Kaka’ako JABSOM Auditorium MEB 315 |
|
| Friday, May 8, 2015 | 10:00 am to 12:00 pm | Maui – UH Maui College Ka’aike 109 |
| 1:30 pm to 3:30 pm |
Thank you to all who attended our Annual Benefits Open Enrollment Sessions. We appreciate you taking the time to attend and better understand your benefits, and ask questions.
| IMPORTANT UPCOMING DATES TO REMEMBER | |
| May 18, 2015 | DEADLINE for Benefits Enrollment/Change Election Forms |
| June 8-12, 2015 | Check your emails or postal mail for your 2015-2016 Open Enrollment Confirmation Benefits Statement |
| June 23, 2015 | FINAL DEADLINE for changes to any discrepancies/ errors to your originally submitted Open Enrollment benefits election(s) |
| July 1, 2015 | Start date of Benefits Enrollment/Changes |
As a FINAL REMINDER, all Benefits Open Enrollment Form(s) must be received no later than 4:30p.m., Monday, May 18, 2015 (NO EXCEPTIONS). If your form(s) are not received by the stated deadline, you will need to wait until the next Annual Open Enrollment Period to make any enrollments/changes to your benefit plan(s), unless you experience a mid-plan year qualifying event.
Submit forms either by (original copy(ies) is not needed)
Questions? Contact
RCUH Human Resources Benefits
Phone: (808) 956-2326/ (808) 956-9847
Email: [email protected]
Mahalo,
RCUH Human Resources
TO: Principal Investigators and Project/Program Managers
Effective May 5, 2015, we have updated our RCUH Family Leave Policy to include the following:
For all new Family Leave Requests, please have your employee(s) use the most up to date forms, which can be found on our Policy 3.660 RCUH Family Leave.
If you have any questions, please email RCUH Benefits at [email protected]
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the May 1-15, 2015 Timesheet
PAYROLL Deadline is May 18, 2015 noon
Payday for this timesheet is May 22, 2015
Next Announcement: May 16 (May 16-31)
REMINDER: RCUH’s 2015-2016 Benefit Open Enrollment Sessions – SIGN UP TODAY!
To: All RCUH Regular 50-100% FTE Employees
The Annual RCUH Benefits Open Enrollment Period (BOEP) is here. BOEP Forms/Documents were sent out to all RCUH benefits-eligible employees on Monday, April 20, 2015, via email and postal mail. If you have not received your packet, please contact us via email [email protected] to request for a duplicate packet. Please review ALL of the materials provided.
If you have not already signed up for an Open Enrollment Session and are interested in attending, please see below for information on the upcoming open enrollment sessions and SIGN UP TODAY:
| Date | Time | Location |
| Monday, May 4, 2015 | 10:00 am to 12:00 pm | Big Island – UH Hilo, IFA Auditorium, Room 131 |
| 1:30 pm to 3:30 pm | ||
| Tuesday, May 5, 2015 | 10:00 am to 12:00 pm | Oahu – Kaka’ako, JABSOM Auditorium MEB 315 |
| 2:00 pm to 4:00 pm | Oahu – UH Manoa, Kuykendall Auditorium |
|
| Wednesday, May 6, 2015 | 10:00 am to 12:00 pm | Kauai – Kauai CC, OSC 207 |
| 1:30 pm to 3:30 pm | ||
| Thursday, May 7, 2015 | 10:00 am to 12:00 pm | Oahu – UH Manoa, Kuykendall Auditorium |
| 1:30 pm to 3:30 pm | Oahu – Kaka’ako, JABSOM Auditorium MEB 315 |
|
| Friday, May 8, 2015 | 10:00 am to 12:00 pm | Maui – UH Maui College, Ka’aike 109 |
| 1:30 pm to 3:30 pm |
During open enrollment, you can make changes to your existing health plans and/or add on dependents. During our open enrollment sessions, we will be announcing plan changes, changes to cost of health/dental plan premiums, and online capabilities/resources from each carrier.
To sign up for enrollment sessions, click on RCUH Training Enrollment (located on the RCUH home web page at www.rcuh.com).
| IMPORTANT UPCOMING DATES TO REMEMBER | |
| April 20-24, 2015 | Check your emails or postal mail for your Open Enrollment Information Packet & Personal Benefits Statement |
| May 18, 2015 | DEADLINE for Benefits Enrollment/Change Election Forms |
| June 23, 2015 | FINAL DEADLINE for changes to any discrepancies/ errors to your originally submitted Open Enrollment benefits election(s) |
| July 1, 2015 | Start date of Benefits Enrollment/Changes |
We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].
Open Enrollment sessions are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, please contact us via email at [email protected]at least one week prior to the enrollment session.
An additional training session has been scheduled for all Principal Investigators, Supervisors, and Administrative Staff and will be conducted by RCUH Human Resources to review/discuss the process and guidelines for the 2015 Annual Performance Evaluations. We encourage all PIs, Supervisors, and Administrative Staff to attend this training session. The schedule of training session is as follows:
| ISLAND | LOCATION | DATE | TIME |
| Oahu | Kaka’ako-JABSOM JABSOM Auditorium MEB 315 |
Tuesday, May 5, 2015 | 2:00pm – 4:00pm |
To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.
ATTENTION: Regular status employees 50-100% FTE
If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.
A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:
For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF. Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).
We have reserved the following dates and times for Individual Sessions:
| Dates | Location | Times |
| May 18, 2015 | Institute for Astronomy, Room 131 Hilo, HI |
9:00am – 4:00pm |
| May 19, 2015 | Institute for Astronomy, Room 131 Hilo, HI |
9:00am – 4:00pm |
| May 20, 2015 | Institute for Astronomy, Room 131 Hilo, HI |
9:00am – 4:00pm |
To schedule an appointment, please use our secure Web site at:
http://www.tiaa-cref.org/schedulenow
If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact Cheyane Kamai at (808) 956-2326 or email [email protected] at least one week prior to the session.
ATTENTION: Regular status employees 50-100% FTE
If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.
A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:
For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF. Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).
We have reserved the following dates and times for Individual Sessions:
| Dates | Location | Times |
| May 12, 2015 | JABSOM, Medical Education Building, Room 105 | 9:00am – 4:00pm |
| May 13, 2015 | JABSOM, Medical Education Building, Room 105 | 9:00am – 4:00pm |
To schedule an appointment, please use our secure Web site at:
http://www.tiaa-cref.org/schedulenow
If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact Cheyane Kamai at (808) 956-2326 or email [email protected] at least one week prior to the session.
EARLY PAF DEADLINE AND EXTENDED ESS BLACKOUT PERIOD FOR 4/30/15 PPE AND 5/15/15 PPE
In an effort to test the upcoming ePersonnel Action Form (ePAF) in the RCUH HR system, there will be an earlier PAF Deadline and an extended ESS Blackout Period for the 4/30/15 and 5/15/15 pay period endings. Below are the details of the changes:
|
4/30/15 PPE |
Original |
New |
|
PAF Deadline |
4/24/15 |
4/23/15 |
|
Extended Blackout Period |
4/13/15-4/20/15 |
4/13/15-4/23/15 |
|
5/15/15 PPE |
Original |
New |
|
PAF Deadline |
5/11/15 |
5/8/15 |
|
Extended Blackout Period |
4/28/15-5/5/15 |
4/28/15-5/8/15 |
We are sorry for any inconveniences this may have caused. If you have any questions or concerns, please contact Kellye Yamamoto at [email protected].
RCUH’s 2015-2016 BENEFIT OPEN ENROLLMENT SESSIONS
RCUH’s 2015-2016 Benefit Open Enrollment Meetings have been finalized.
During this time, we will be announcing existing plan changes, changes to cost of premiums, and online resources. You will be able to make changes to your existing health plans and add on dependents.
Please see below for information on the upcoming enrollment sessions:
|
Date |
Time |
Location |
|
Monday, May 4, 2015 |
10:00 am to 12:00 pm |
Big Island – UH Hilo, IFA Auditorium, Room 131 |
|
1:30 pm to 3:30 pm |
||
|
Tuesday, May 5, 2015 |
10:00 am to 12:00 pm |
Oahu – Kaka’ako, JABSOM Auditorium MEB 315 |
|
2:00 pm to 4:00 pm |
Oahu – UH Manoa, Kuykendall Auditorium |
|
|
Wednesday, May 6, 2015 |
10:00 am to 12:00 pm |
Kauai – Kauai CC, OSC 207 |
|
1:30 pm to 3:30 pm |
||
|
Thursday, May 7, 2015 |
10:00 am to 12:00 pm |
Oahu – UH Manoa, Kuykendall Auditorium |
|
1:30 pm to 3:30 pm |
Oahu – Kaka’ako, JABSOM Auditorium MEB 315 |
|
|
Friday, May 8, 2015 |
10:00 am to 12:00 pm |
Maui – UH Maui College, Ka’aike 109 |
|
1:30 pm to 3:30 pm |
We are excited to announce the following new features for this year’s Open Enrollment Sessions:
1ST Hour – Carrier Presentation / Question & Answers
2ND Hour – Carrier Website Capabilities & Resources / Question & Answers with Carriers
To sign up for enrollment sessions, click on RCUH Training Enrollment located on the RCUH home web page.
We will be providing you with your Open Enrollment informational packets via email or postal mail (if no email specified) during the week of April 20, 2015. Please refer to upcoming key dates listed below:
|
IMPORTANT UPCOMING DATES TO REMEMBER |
|
|
April 20-24, 2015 |
Check your emails or postal mail for your Open Enrollment Information Packet & Personal Benefits Statement |
|
May 18, 2015 |
DEADLINE for Benefits Enrollment/Change Election Forms |
|
June 23, 2015 |
FINAL DEADLINE for changes to any discrepancies/ errors to your originally submitted Open Enrollment benefits election(s) |
|
July 1, 2015 |
Start date of Benefits Enrollment/Changes |
We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].
Open Enrollment sessions are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, please contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the enrollment session.
FLEXIBLE SPENDING PLAN – Plan Year July 1, 2014-June 30, 2015 Reimbursements
There are 2 MONTHS LEFT to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts). The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2015). Services must be incurred during the plan year ending June 30, 2015. Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).
All employees should submit their reimbursement forms to National Benefits Services (NBS) in a timely manner. Services MUST be incurred by June 30, 2015. However, you have ninety (90) days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) required. For more information on eligible services, claims reimbursement process, etc. visit the NBS website at http://nbsbenefits.com/ (“Flexible Benefit Plans” section).
You may contact National Benefit Services (NBS) at 1(800) 274-0503 to obtain an updated status of your account. Claims for reimbursements can be faxed to (800) 478-1528, mailed to National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084, emailed to [email protected] or uploaded via the Participant Website at https://www.nationalbenefitservices.com/.
RCUH GROUP BENEFITS ENROLLMENT/CHANGE APPLICATION FORM (FORM B-5) NO LONGER VALID – REVISED FORMS NOW AVAILABLE FOR USE
Effective immediately, the RCUH Group Benefits Enrollment/Change Application Form will no longer be used to process Group Health, Group Flexible Spending, and Group Life Beneficiary enrollments or changes. This form has been replaced by the following three (3) forms:
Please also reference the full version of the respective policy below as we made minor changes:
Forms may be submitted via email to [email protected] or fax (808) 956-5022.
RCUH – TIAA-CREF NEW ONLINE TOOLS AND RESOURCES
TIAA-CREF, RCUH’s third-party administrator for retirement plans, Group Retirement Annuity (GRA) and Supplemental Retirement Annuity (SRA), provides new online tools and resources for you to obtain further guidance and information on your retirement plan(s) through webinars.
The following are the webinar links:
1. Online Tools: Connect to Financial Clarity
2. Online Tools: Other Financial Essential Webinars
The above links are also referenced in our 3.560 RCUH Retirement Plans Policy. Please take advantage of these online resources to benefit you and your retirement goals.
Should you have any questions, please contact RCUH Human Resources Department via email at [email protected].
REQUEST FOR DEPENDENTS SOCIAL SECURITY NUMBERS VIA ENCRYPTED EMAIL – COMPLIANCE WITH THE AFFORDABLE CARE ACT
RCUH Human Resources will be contacting active RCUH employees who have group health coverage through RCUH for themselves and a family member(s) via email who did not provide their dependents social security number(s). This email is a secured request for information through our encrypted email system.
Why am I being asked for this information? The information being requested is required to comply with regulations set forth under the Affordable Care Act (ACA) for Individual and Employer Mandates relating to Minimum Essential Coverage (click link below for more information). The encrypted email(s) will be sent on Friday March 27, 2015. Please respond no later than Friday, April 10, 2015 via the encrypted email to protect the information we are requesting. We ask that you not delay in responding to this information request.
For Further Information:
If you have any questions, please email RCUH Benefits at [email protected].
IMPORTANT DATES TO REMEMBER (MAY 2015)
|
5/1/15 |
Payroll Deadline Noon |
|
5/7/15 |
Pay Day |
|
5/7/15 – 5/11/15 |
HR AMP Web Time Preview #1 |
|
5/11/15 |
PAF Deadline |
|
5/12/15 |
HR AMP Deadline |
|
5/12/15 – 5/13/15 |
HR AMP Web Time Preview #2 |
|
5/13/15 – 5/20/15 |
ESS Blackout Period |
|
5/14/15 – 5/18/15 |
HR AMP Web Time Reporting Period |
|
5/18/15 |
Payroll Deadline Noon |
|
5/20/15 – 5/25/15 |
HR AMP Web Time Preview #1 |
|
5/22/15 |
Pay Day |
|
5/22/15 |
PAF Deadline |
|
5/25/15 |
Holiday – Memorial Day |
|
5/26/15 |
HR AMP Deadline |
|
5/26/15 – 5/27/15 |
HR AMP Web Time Preview #2 |
|
5/27/15 – 6/3/15 |
ESS Blackout Period |
|
5/28/15 – 6/1/15 |
HR AMP Web Time Reporting Period |
IMPORTANT DATES TO REMEMBER (JUNE 2015)
|
6/1/15 |
Payroll Deadline Noon |
|
6/4/15 – 6/8/15 |
HR AMP Web Time Preview #1 |
|
6/5/15 |
Pay Day |
|
6/8/15 |
PAF Deadline |
|
6/9/15 |
HR AMP Deadline |
|
6/9/15 – 6/11/15 |
HR AMP Web Time Preview #2 |
|
6/10/15 – 6/18/15 |
ESS Black-Out Period |
|
6/11/15 |
Holiday – King Kamehameha Day |
|
6/12/15 – 6/16/15 |
HR AMP Web Time Reporting Period |
|
6/16/15 |
Payroll Deadline Noon |
|
6/19/15 – 6/23/15 |
HR AMP Web Time Preview #1 |
|
6/22/15 |
Pay Day |
|
6/23/15 |
PAF Deadline |
|
6/24/15 |
HR AMP Deadline |
|
6/24/15 – 6/25/15 |
HR AMP Web Time Preview #2 |
|
6/25/15 – 7/2/15 |
ESS Black-Out Period |
|
6/26/15 – 6/30/15 |
HR AMP Web Time Reporting Period |
|
6/30/15 |
Payroll Deadline Noon |
TIMESHEETS FOR THE MONTH OF MAY-JUNE
May 1-15, 2015
May 16-31, 2015
June 1-15, 2015
June 16-30, 2015
PRINCIPAL INVESTIGATOR’S CORNER
Annual Performance Evaluation Training
Annual Performance Evaluations are due soon! Training sessions have been scheduled for all Principal Investigators, Supervisors, and Administrative Staff and will be conducted by RCUH Human Resources to review/discuss the process and guidelines for the 2015 Annual Performance Evaluations. We encourage all PIs, Supervisors, and Administrative Staff to attend this training session. The schedule of training sessions is as follows:
|
ISLAND |
LOCATION |
DATE |
TIME |
|
Maui |
UH Maui College Kalama 103 310 Ka’ahumanu Avenue |
Friday, April 24, 2015 |
9:30am – 11:30am and 1:30pm – 3:30pm |
To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.
EMPLOYEMENT ELIGIBILITY VERIFICATION FORM (FORM 1-9) – RCUH INSTRUCTIONAL VIDEOS NOW AVAILABLE
For all new RCUH employees, federal law requires employers to complete Form I-9 in person with the new hire. We understand that Form I-9 is not a simple form to understand and complete without proper examples and instruction. Therefore, we have created RCUH Form I-9 instructional videos and samples (good vs. bad examples) for reference when completing Form I-9 with your new hires. We have incorporated the links below into RCUH Policy 3.236 RCUH New Hire Document Processing:
Contact Christopher Fabian at (808) 956-7307 [email protected] if you have any questions or need further assistance in completing Form I-9.
EEO/AA POLICY
RCUH IS AN EQUAL EMPLOYMENT opportunity/affirmative action employer. It is the policy of RCUH to afford equal employment opportunity to all individuals without regard to race, color, religion, sex, national origin, age, arrest and court record, handicap, marital status, or status as a disabled veteran or veteran of the Vietnam era. RCUH’s Affirmation Action Plan describes the programs/procedures developed to ensure employment opportunities for women, minorities, handicapped, disabled, and Vietnam era veterans. The Plan is available for inspection at the RCUH Human Resources Department.