TO: All RCUH Principal Investigators & Employees
FROM: RCUH Human Resources
SUBJECT: RCUH Group Benefits Enrollment/Change Application Form (Form B-5) no longer valid – REVISED FORMS NOW AVAILABLE FOR USE

Effective immediately, the RCUH Group Benefits Enrollment/Change Application Form will no longer be used to process Group Health, Group Flexible Spending, and Group Life Beneficiary enrollments or changes. This form has been replaced by the following three (3) forms:

• B-5F Group Flexible Spending Enrollment Change Form B-5F Rev 03-02-15
• B-5H Group Health Enrollment Change Form B-5H Rev 03-02-15
• B-5L Group Life Insurance Beneficiary Form B-5L Rev. 04-07-15

Please also reference the full version of the respective policy below as we made minor changes:

• Policy No. 3.520 RCUH Health Plans
• Policy No. 3.530 RCUH Flexible Spending Plan
• Policy No. 3.540 RCUH Group Life Insurance

Forms may be submitted via email to [email protected] or fax (808) 956-5022.

If you have any questions, please call (808) 956-3100.

In an effort to test the upcoming ePersonnel Action Form (ePAF) in the RCUH HR system, there will be an earlier PAF Deadline and an extended ESS Blackout Period for the 4/30/15 and 5/15/15 pay period endings. Below are the details of the changes:

4/30/15 PPE	Original	New
PAF Deadline	4/24/15	4/23/15
Extended Blackout Period	4/13/15-4/20/15	4/13/15-4/23/15

 

5/15/15 PPE	Original	New
PAF Deadline	5/11/15	5/8/15
Extended Blackout Period	4/28/15-5/5/15	4/28/15-5/8/15

We are sorry for any inconveniences this may have caused. If you have any questions or concerns, please contact Kellye Yamamoto at [email protected].

TO: All Regular-Status Employees who are enrolled in Flexible Spending Plan Accounts

There are two (2) months left to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts). The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2015). Services must be incurred during the plan year ending June 30, 2015.Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

All employees should submit their reimbursement forms to National Benefit Services (NBS) in a timely manner. Services MUST be incurred by June 30, 2015. However, you have ninety (90) days after this date to submit your reimbursement forms with ALL supporting documentation (i.e. receipts, contracts) required.

In order to claim/submit for reimbursements, you need to complete the NBS reimbursement form and submit it along with a copy of your receipt(s) to National Benefits Services via fax, mail, or email:

• Toll Free Fax: (800) 478‐1528
• Mail: National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084
• Email: [email protected] (PDF, TIFF or JPEG files only)

If you have any questions or need additional reimbursement forms, please call (800) 274-0503 or download forms from the NBS website.

TO: Principal Investigators and Project/Program Managers
FROM: Nelson Sakamoto, Director of Human Resources

RCUH Annual Performance Evaluation Forms have been revised for the July 1, 2014 through June 30, 2015 rating period. We have updated our current news article announced on Thursday, April 9, 2015 to include the updated evaluation forms. RCUH Annual Performance Evaluations may be completed using the RCUH Long or Short Evaluations Forms:

RCUH Annual Performance Evaluation Short Form

RCUH Annual Performance Evaluation Scored Rating Long Form

IMPORTANT NOTE: All evaluations must be completed and turned into RCUH Human Resources by June 12, 2015 in order to be eligible for annual pay adjustments effective July 1, 2015 (no exceptions).

Upcoming Annual Performance Evaluation Trainings were already announced as follows:

ISLAND	LOCATION	DATE	TIME
Hilo	IFA Auditorium 640 North A’ohoku Place	Friday, April 17, 2015	9:30am – 11:30am and 2:00pm – 4:00pm
Oahu	Kuykendall Auditorium UH Manoa Campus	Tuesday, April 21, 2015	9:30am – 11:30am
Maui	UH Maui College Ka’a’ike Room 109 310 Ka’ahumanu Avenue	Friday, April 24, 2015	9:30am – 11:30am and 1:30pm – 3:30pm

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

We encourage all Principal Investigators and Project/Program Managers to attend this training since we will be reviewing our new forms and processes.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the April 16-30, 2015 Timesheet
PAYROLL Deadline is May 1, 2014 noon
Payday for this timesheet is May 7, 2014

Next Announcement: May 1 (May 1-15)

Annual Performance Evaluations are coming soon! Training sessions have been scheduled for all Principal Investigators, Supervisors, and Administrative Staff and will be conducted by RCUH Human Resources to review/discuss the process and guidelines for the 2015 Annual Performance Evaluations. We encourage all PIs, Supervisors, and Administrative Staff to attend this training session. The schedule of training sessions is as follows:

ISLAND	LOCATION	DATE	TIME
Hilo	IFA Auditorium 640 North A’ohoku Place	Friday, April 17, 2015	9:30am – 11:30am and 2:00pm – 4:00pm
Oahu	Kuykendall Auditorium UH Manoa Campus	Tuesday, April 21, 2015	9:30am – 11:30am
Maui	UH Maui College Ka’a’ike Room 109 310 Ka’ahumanu Avenue	Friday, April 24, 2015	9:30am – 11:30am and 1:30pm – 3:30pm

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

If you have any questions, please call Evelyn Moss at 956-6965.

TO: Principal Investigators and Project/Program Managers
FROM: Nelson Sakamoto Director of Human Resources
SUBJECT: 2015 Annual Performance Evaluations Deadline: June 12, 2015

POLICIES & DEADLINE: Pursuant to 3.410 RCUH Annual Performance Evaluations and 3.360 Performance Based Compensation Policy, all Regular status employees must receive an Annual Performance. The evaluation period is July 1, 2014 through June 30, 2015. DEADLINE: All RCUH Annual Performance Evaluations are due in the RCUH Human Resources Department no later than Friday, June 12, 2015.

NO EVALUATION FOR EMPLOYEES STILL ON NEW-HIRE PROBATION STATUS: New-Hire Probation status employees are individuals hired in the period: July 1, 2014 through June 20, 2015 are not subject to this year’s Annual Performance Evaluation process.  Instead, these employees should receive a post new-hire probation evaluation by their Principal Investigator.

RCUH ANNUAL PERFORMANCE EVALUATION FORMS: All performance evaluations must be based on the employee’s job duties/responsibilities as specified in the employee’s RCUH Job Description. RCUH Annual Performance Evaluations may be completed using the RCUH Long or Short evaluation formats:

RCUH Annual Performance Evaluation Short Form

RCUH Annual Performance Evaluation Scored Rating Form

PROCESS:
(1) Select type of evaluation form
(2) *Review employee’s job description and previous Annual Performance Evaluation.
(3) Complete evaluation (attend RCUH training on Annual Performance Evaluation Process).
(4) Schedule private meeting with employee and conduct evaluation.
(5) Employee/PI sign evaluation form and send into RCUH Human Resources Department.
*Contact the RCUH Human Resources Department (email: [email protected]) if you need a copy of your employee’s job description and/or his or her last Annual Performance Evaluation.

TRAINING: Training on how to conduct a performance evaluation and how to complete the RCUH Annual Performance Evaluation forms will be announced the RCUH Home Page’s Current News site for dates, times and places.

RCUH Pay Award and Pay Adjustment Guidelines: will be issued on or before June 5, 2015.

Any questions please contact Nelson Sakamoto, RCUH Director of Human Resources (email: [email protected], phone: 956-6965).

TO: Principal Investigators and Project/Program Managers
FROM: Nelson Sakamoto Director of Human Resources
SUBJECT: 2015 Annual Performance Evaluations Deadline: June 12, 2015

POLICIES & DEADLINE: Pursuant to 3.410 RCUH Annual Performance Evaluations and 3.360 Performance Based Compensation Policy, all Regular status employees must receive an Annual Performance. The evaluation period is July 1, 2014 through June 30, 2015. DEADLINE: All RCUH Annual Performance Evaluations are due in the RCUH Human Resources Department no later than Friday, June 12, 2015.

NO EVALUATION FOR EMPLOYEES STILL ON NEW-HIRE PROBATION STATUS: New-Hire Probation status employees are individuals hired in the period: January 1, 2014 through June 30, 2015 are not subject to this year’s Annual Performance Evaluation process. Instead, these employees should receive a post new-hire probation evaluation by their Principal Investigator.

RCUH ANNUAL PERFORMANCE EVALUATION FORMS: All performance evaluations must be based on the employee’s job duties/responsibilities as specified in the employee’s RCUH Job Description. RCUH Annual Performance Evaluations may be completed using the RCUH Long or Short evaluation formats:

RCUH Annual Performance Evaluation Short Form

RCUH Annual Performance Evaluation Scored Rating Form

PROCESS:
(1) Select type of evaluation form
(2) *Review employee’s job description and previous Annual Performance Evaluation.
(3) Complete evaluation (attend RCUH training on Annual Performance Evaluation Process).
(4) Schedule private meeting with employee and conduct evaluation.
(5) Employee/PI sign evaluation form and send into RCUH Human Resources Department.

*Contact the RCUH Human Resources Department (email: [email protected]) if you need a copy of your employee’s job description and/or his or her last Annual Performance Evaluation.

TRAINING: Training on how to conduct a performance evaluation and how to complete the RCUH Annual Performance Evaluation forms will be announced the RCUH Home Page’s Current News site for dates, times and places.

RCUH Pay Award and Pay Adjustment Guidelines will be issued on or before June 5, 2015.

Any questions please contact Nelson Sakamoto, RCUH Director of Human Resources (email: [email protected], phone: 956-6965).

SIGN UPS START TODAY!

To: All Eligible RCUH Regular 50-100% FTE Employees

RCUH’s 2015-2016 Benefit Open Enrollment Session sign ups start today. Please see below for information on the upcoming open enrollment sessions:

Date	Time	Location
Monday, May 4, 2015	10:00 am to 12:00 pm	Big Island – UH Hilo, IFA Auditorium, Room 131
	1:30 pm to 3:30 pm
Tuesday, May 5, 2015	10:00 am to 12:00 pm	Oahu – Kaka’ako, JABSOM Auditorium MEB 315
	2:00 pm to 4:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
Wednesday, May 6, 2015	10:00 am to 12:00 pm	Kauai – Kauai CC, OSC 207
	1:30 pm to 3:30 pm
Thursday, May 7, 2015	10:00 am to 12:00 pm	Oahu – UH Manoa, Kuykendall Auditorium
	1:30 pm to 3:30 pm	Oahu – Kaka’ako, JABSOM Auditorium MEB 315
Friday, May 8, 2015	10:00 am to 12:00 pm	Maui – UH Maui College, Ka’aike 109
	1:30 pm to 3:30 pm

• NEW! AGENDA at each Enrollment Session:
  1^ST Hour – Carrier Presentation / Question & Answers
  2^ND Hour – Carrier Website Capabilities & Resources / Question & Answers with Carriers
• Prize Drawings for those who attend the Sessions

During open enrollment, you can make changes to your existing health plans and/or add on dependents. During our open enrollment sessions, we will be announcing plan changes, changes to cost of health/dental plan premiums, and online capabilities/resources from each carrier.

To sign up for an enrollment session, click on RCUH Training Enrollment (located on the RCUH home web page at www.rcuh.com).

We will be providing you with your Open Enrollment informational packets via email or postal mail (if no email specified) during the week of April 20, 2015. Please refer to upcoming key dates listed below:

IMPORTANT UPCOMING DATES TO REMEMBER
April 20-24, 2015	Check your emails or postal mail for your Open Enrollment Information Packet & Personal Benefits Statement
May 18, 2015	DEADLINE for Benefits Enrollment/Change Election Forms
June 23, 2015	FINAL DEADLINE for changes to any discrepancies/ errors to your originally submitted Open Enrollment benefits election(s)
July 1, 2015	Start date of Benefits Enrollment/Changes

We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the enrollment session.