Category: HR

NEW! 2015 Annual Performance Evaluations Forms and Annual Performance Evaluation Training Reminder

TO: Principal Investigators and Project/Program Managers
FROM: Nelson Sakamoto, Director of Human Resources

RCUH Annual Performance Evaluation Forms have been revised for the July 1, 2014 through June 30, 2015 rating period. We have updated our current news article announced on Thursday, April 9, 2015 to include the updated evaluation forms. RCUH Annual Performance Evaluations may be completed using the RCUH Long or Short Evaluations Forms:

RCUH Annual Performance Evaluation Short Form

RCUH Annual Performance Evaluation Scored Rating Long Form

IMPORTANT NOTE: All evaluations must be completed and turned into RCUH Human Resources by June 12, 2015 in order to be eligible for annual pay adjustments effective July 1, 2015 (no exceptions).

Upcoming Annual Performance Evaluation Trainings were already announced as follows:

ISLAND LOCATION DATE TIME
Hilo IFA Auditorium
640 North A’ohoku Place		 Friday, April 17, 2015 9:30am – 11:30am
and
2:00pm – 4:00pm
Oahu Kuykendall Auditorium
UH Manoa Campus		 Tuesday, April 21, 2015 9:30am – 11:30am
Maui UH Maui College
Ka’a’ike Room 109
310 Ka’ahumanu Avenue		 Friday, April 24, 2015 9:30am – 11:30am
and
1:30pm – 3:30pm

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

We encourage all Principal Investigators and Project/Program Managers to attend this training since we will be reviewing our new forms and processes.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

ANNUAL PERFORMANCE EVALUATION TRAINING

Annual Performance Evaluations are coming soon! Training sessions have been scheduled for all Principal Investigators, Supervisors, and Administrative Staff and will be conducted by RCUH Human Resources to review/discuss the process and guidelines for the 2015 Annual Performance Evaluations. We encourage all PIs, Supervisors, and Administrative Staff to attend this training session. The schedule of training sessions is as follows:

ISLAND LOCATION DATE TIME
Hilo IFA Auditorium
640 North A’ohoku Place		 Friday, April 17, 2015 9:30am – 11:30am
and
2:00pm – 4:00pm
Oahu Kuykendall Auditorium
UH Manoa Campus		 Tuesday, April 21, 2015 9:30am – 11:30am
Maui UH Maui College
Ka’a’ike Room 109
310 Ka’ahumanu Avenue		 Friday, April 24, 2015 9:30am – 11:30am
and
1:30pm – 3:30pm

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

If you have any questions, please call Evelyn Moss at 956-6965.

2015 Annual Performance Evaluations Deadline: June 12, 2015 (Revision – Employees on New Hire Probation Status)

TO: Principal Investigators and Project/Program Managers
FROM: Nelson Sakamoto Director of Human Resources
SUBJECT: 2015 Annual Performance Evaluations Deadline: June 12, 2015

POLICIES & DEADLINE: Pursuant to 3.410 RCUH Annual Performance Evaluations and 3.360 Performance Based Compensation Policy, all Regular status employees must receive an Annual Performance. The evaluation period is July 1, 2014 through June 30, 2015. DEADLINE: All RCUH Annual Performance Evaluations are due in the RCUH Human Resources Department no later than Friday, June 12, 2015.

NO EVALUATION FOR EMPLOYEES STILL ON NEW-HIRE PROBATION STATUS: New-Hire Probation status employees are individuals hired in the period: July 1, 2014 through June 20, 2015 are not subject to this year’s Annual Performance Evaluation process.  Instead, these employees should receive a post new-hire probation evaluation by their Principal Investigator.

RCUH ANNUAL PERFORMANCE EVALUATION FORMS: All performance evaluations must be based on the employee’s job duties/responsibilities as specified in the employee’s RCUH Job Description. RCUH Annual Performance Evaluations may be completed using the RCUH Long or Short evaluation formats:

RCUH Annual Performance Evaluation Short Form

RCUH Annual Performance Evaluation Scored Rating Form

PROCESS:
(1) Select type of evaluation form
(2) *Review employee’s job description and previous Annual Performance Evaluation.
(3) Complete evaluation (attend RCUH training on Annual Performance Evaluation Process).
(4) Schedule private meeting with employee and conduct evaluation.
(5) Employee/PI sign evaluation form and send into RCUH Human Resources Department.
*Contact the RCUH Human Resources Department (email: [email protected]) if you need a copy of your employee’s job description and/or his or her last Annual Performance Evaluation.

TRAINING: Training on how to conduct a performance evaluation and how to complete the RCUH Annual Performance Evaluation forms will be announced the RCUH Home Page’s Current News site for dates, times and places.

RCUH Pay Award and Pay Adjustment Guidelines: will be issued on or before June 5, 2015.

Any questions please contact Nelson Sakamoto, RCUH Director of Human Resources (email: [email protected], phone: 956-6965).

2015 Annual Performance Evaluations Deadline: June 12, 2015

TO: Principal Investigators and Project/Program Managers
FROM: Nelson Sakamoto Director of Human Resources
SUBJECT: 2015 Annual Performance Evaluations Deadline: June 12, 2015

POLICIES & DEADLINE: Pursuant to 3.410 RCUH Annual Performance Evaluations and 3.360 Performance Based Compensation Policy, all Regular status employees must receive an Annual Performance. The evaluation period is July 1, 2014 through June 30, 2015. DEADLINE: All RCUH Annual Performance Evaluations are due in the RCUH Human Resources Department no later than Friday, June 12, 2015.

NO EVALUATION FOR EMPLOYEES STILL ON NEW-HIRE PROBATION STATUS: New-Hire Probation status employees are individuals hired in the period: January 1, 2014 through June 30, 2015 are not subject to this year’s Annual Performance Evaluation process. Instead, these employees should receive a post new-hire probation evaluation by their Principal Investigator.

RCUH ANNUAL PERFORMANCE EVALUATION FORMS: All performance evaluations must be based on the employee’s job duties/responsibilities as specified in the employee’s RCUH Job Description. RCUH Annual Performance Evaluations may be completed using the RCUH Long or Short evaluation formats:

RCUH Annual Performance Evaluation Short Form

RCUH Annual Performance Evaluation Scored Rating Form

PROCESS:
(1) Select type of evaluation form
(2) *Review employee’s job description and previous Annual Performance Evaluation.
(3) Complete evaluation (attend RCUH training on Annual Performance Evaluation Process).
(4) Schedule private meeting with employee and conduct evaluation.
(5) Employee/PI sign evaluation form and send into RCUH Human Resources Department.

*Contact the RCUH Human Resources Department (email: [email protected]) if you need a copy of your employee’s job description and/or his or her last Annual Performance Evaluation.

TRAINING: Training on how to conduct a performance evaluation and how to complete the RCUH Annual Performance Evaluation forms will be announced the RCUH Home Page’s Current News site for dates, times and places.

RCUH Pay Award and Pay Adjustment Guidelines will be issued on or before June 5, 2015.

Any questions please contact Nelson Sakamoto, RCUH Director of Human Resources (email: [email protected], phone: 956-6965).

2015 – 2016 Benefit Open Enrollment Sessions – SIGN UPS START TODAY! Read more…

SIGN UPS START TODAY!

To: All Eligible RCUH Regular 50-100% FTE Employees

RCUH’s 2015-2016 Benefit Open Enrollment Session sign ups start today. Please see below for information on the upcoming open enrollment sessions:

Date Time Location
Monday, May 4, 2015 10:00 am to 12:00 pm Big Island – UH Hilo,
IFA Auditorium, Room 131
1:30 pm to 3:30 pm
Tuesday, May 5, 2015 10:00 am to 12:00 pm Oahu – Kaka’ako,
JABSOM Auditorium MEB 315
2:00 pm to 4:00 pm Oahu – UH Manoa,
Kuykendall Auditorium
Wednesday, May 6, 2015 10:00 am to 12:00 pm Kauai – Kauai CC,
OSC 207
1:30 pm to 3:30 pm
Thursday, May 7, 2015 10:00 am to 12:00 pm Oahu – UH Manoa,
Kuykendall Auditorium
1:30 pm to 3:30 pm Oahu – Kaka’ako,
JABSOM Auditorium MEB 315
Friday, May 8, 2015 10:00 am to 12:00 pm Maui – UH Maui College,
Ka’aike 109
1:30 pm to 3:30 pm
  • NEW! AGENDA at each Enrollment Session:
    1ST Hour – Carrier Presentation / Question & Answers
    2ND Hour – Carrier Website Capabilities & Resources / Question & Answers with Carriers
  • Prize Drawings for those who attend the Sessions

During open enrollment, you can make changes to your existing health plans and/or add on dependents. During our open enrollment sessions, we will be announcing plan changes, changes to cost of health/dental plan premiums, and online capabilities/resources from each carrier.

To sign up for an enrollment session, click on RCUH Training Enrollment (located on the RCUH home web page at www.rcuh.com).

We will be providing you with your Open Enrollment informational packets via email or postal mail (if no email specified) during the week of April 20, 2015. Please refer to upcoming key dates listed below:

IMPORTANT UPCOMING DATES TO REMEMBER
April 20-24, 2015 Check your emails or postal mail for your Open Enrollment Information Packet & Personal Benefits Statement
May 18, 2015 DEADLINE for Benefits Enrollment/Change Election Forms
June 23, 2015 FINAL DEADLINE for changes to any discrepancies/ errors to your originally submitted Open Enrollment benefits election(s)
July 1, 2015 Start date of Benefits Enrollment/Changes

We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the enrollment session.

(OAHU EMPLOYEES ONLY) Paid Administrative Leave (Up to 3 hours) – Wednesday, April 1, 2015

TO: All Principal Investigators employing RCUH Regular Status Employees (on Oahu only)
FROM: Nelson Sakamoto, Director of Human Resources

 

SUBJECT: (Oahu Employees Only) Paid Administrative Leave (Up to 3 Hours) – Wednesday, April 1, 2015

The State Department of Human Resources Development (DHRD) has announced authorization for paid administrative leave for up to 3 hours due to adverse traffic conditions.  Pursuant to the DHRD’s announcement, Michael Hamnett, RCUH Executive Director has authorized the following:

  1. This special administrative leave applies to only Oahu Regular status employees.
  2. All Principal Investigators should determine the appropriateness of granting this administrative leave. Principal Investigators may determine due to operational necessity to keep his/her staff working for the balance of the workday.  In which case, this paid administrative leave will not apply and cannot be used at a later date.
  3. All regular status, salaried/hourly employees that can be spared will be given “up to three (3) hours” of administrative leave with pay for April 1, 2015.
  4. Employees who reported to work and worked their normal day of work shall not be granted equivalent time off at a later date.
  5. Employees on personal leaves of absence, or those on disciplinary suspension are not entitled to this administrative leave.
  6. Employees on paid vacation or sick leave, workers’ compensation leave or other officially authorized leaves are not entitled to this administrative leave.
  7. Only regular status employees are entitled to this administrative leave.  This administrative leave does not apply to Temporary, Student Assistant or other non-regular status employees.

Time Reporting Issues:  On the upcoming April 1-15, 2015 RCUH Online Timesheet (due Noon April 16, 2015) you should report these hours (up to 3 hours) of Administrative Leave with Pay as “Regular Hours”.

Contact me at 956-6965 ([email protected]) if you have questions concerning this memo.

RCUH Timesheet for April 1-15, 2015 pay period

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the April 1-15, 2015 Timesheet
PAYROLL Deadline is April 16, 2015 noon
Payday for this timesheet is April 22, 2015

Next Announcement: April 16 (April 16-30)

Request for Dependents Social Security Numbers via Encrypted Email – Compliance with the Affordable Care Act

To: RCUH Employees 50% FTE (or greater) Enrolled in RCUH’s Medical Plan

RCUH Human Resources will be contacting active RCUH employees who have group health coverage through RCUH for themselves and a family member(s) via email who did not provide their dependents social security number(s). This email is a secured request for information through our encrypted email system.

Why am I being asked for this information? The information being requested is required to comply with regulations set forth under the Affordable Care Act (ACA) for Individual and Employer Mandates relating to Minimum Essential Coverage (click link below for more information). The encrypted email(s) will be sent on Friday March 27, 2015.  Please respond no later than Friday, April 10, 2015 via the encrypted email to protect the information we are requesting. We ask that you not delay in responding to this information request.

For Further Information:
IRS FAQ for ACA Compliance

If you have any questions, please email RCUH Benefits at [email protected].

Advanced Payroll Deadline for Pay Period Ending 3/31/15 and other Advanced Deadlines for 2015

The payroll deadline for the 3/16 – 3/31/15 pay period is 12:00 noon on TUESDAY, MARCH 31, 2015. The deadline has been moved up one day due to the Good Friday holiday.

Please note below the advanced payroll deadlines for 2015. All other payroll deadlines remain as usual (one working day after the end of the pay period).

Pay Period Ending Payroll Deadline* Holiday in Pay Period Payday
3/16/15 – 3/31/15 3/31/15
12:00 noon		 Good Friday (4/03/15) 4/07/15
6/16/15 – 6/30/15 6/30/15
12:00 noon		 Independence Day (7/03/15) 7/07/15
8/01/15 – 8/15/15 8/14/15
12:00 noon		 Statehood Day (8/21/15) 8/20/15
8/16/15 – 8/31/15 8/31/15
12:00 noon		 Labor Day (9/07/15) 9/04/15
12/16/15 – 12/31/15 12/31/15
12:00 noon		 New Year’s Day (1/01/16) 1/07/16

*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.

For your convenience, click here to view the 2015 Personnel Action Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,
RCUH Payroll Staff