On behalf of Nelson Sakamoto, Director of Human Resources, please see the attached memo (SUBJECT: Vacation Forfeiture – Plan Now to Avoid Losing Accrued Vacation Hours).
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The main phone number for RCUH Accounting and Project Administration is currently out of service. Please direct all calls to (808) 988-8340 in the meantime. We will provide an update once the main line is back in service. Thank you for your patience and understanding.
NOTE: This is only applicable for those who submitted Annual Performance Evaluations by the September 11th deadline and are providing their employees with pay increases or one-time payments effective October 1, 2020. Pay adjustments are applicable to RCUH Regular-status employees (regardless of FTE) who successfully passed their probationary status.
TO: Principal Investigators, Project Administrators and Fiscal Administrators
The online Pay Award/Personnel Action Form (PA/PAF) and Guidelines for salary adjustments effective October 1, 2020 will be available via the Human Resources Portal from September 23rd through October 9, 2020. Principal Investigators must complete and submit the PA/PAF by Friday, October 9th.
To access the online PA/PAF:
The 2020 RCUH Pay Guidelines will be posted on the PA/PAF. On the PA/PAF, please click “View the PA/PAF Guidelines”. You will see this link to the right of the distribution code.
**NOTE: Please be aware that the RCUH Human Resources Portal will be down and unavailable on Saturday, September 26th from 5:00am – 2:00pm HST for system maintenance.
If you have any questions, please contact one of the RCUH Human Resources staff for further assistance.
Name Phone Email
Sharon Vong 956-0871 [email protected]
Jennifer Lin 956-7106 [email protected]
Taylor Sumi 956-6318 [email protected]
Thank you!
The RCUH Financial Portal will be down for system maintenance from Saturday, June 6, 2020, 4:45 p.m. to Sunday, June 7, 2020, 4:00 a.m.
We apologize for any inconvenience this may cause and thank you for your understanding.
All RCUH Human Resources online systems will be down on Saturday, 05/23/20 at 5:00 AM (HST) to 2:00 PM (HST) for system maintenance.
This will include:
We apologize for any inconveniences this may cause.
If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].
The RCUH Training Portal will be down for system maintenance on Friday, May 22, 2020 from 2:00 p.m. to 6:00 p.m.
We apologize for any inconvenience this may cause and thank you for your understanding.
Flexible Spending Plan Accounts – Use or Lose It
Tuesday, May 12, 2020
Subject: RCUH HR IMPORTANT – Flexible Spending Accounts – Use it or Lose it – Deadline: June 30, 2020
TO: All RCUH Regular Status (50-100% FTE) Employees who are currently active and enrolled in Flexible Spending Plan Accounts for Plan Year July 1, 2019 – June 30, 2020
There is less than sixty (60) days left to utilize your current active Flexible Spending Plan Accounts (Healthcare Expense & Dependent Care Expense Reimbursement Accounts). The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2020). Services must be incurred by June 30, 2020. If you experience a change in your employment status (i.e., loss of eligibility, termination of employment) prior to June 30, 2020, you have up until the end of the month in which your employment status change occured to incur services. Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).
You have ninety (90) days after June 30, 2020 to claim/submit reimbursements (for services incurred before or on June 30, 2020) for the plan year July 1, 2019 through June 30, 2020 via the NBS Mobile App or completing the NBS reimbursement form and submitting it along with all copies of your receipt(s) and required documentation directly to National Benefit Services (NBS) via fax, mail, or email:
If you have any questions or need additional reimbursement forms, please call (800) 274-0503 ext. 502 or download the forms from the NBS website.
Coronavirus (COVID-19) and FSA:
Please review the attached flyer for information on changes regarding the following:
FSA Store:
For those with Healthcare Expense Reimbursement Accounts, be sure to utilize the FSA store for more information on what products can be purchased at a store near you.
Important Notice:
Flexible Spending Accounts – Healthcare and/or Dependent Care Expense Reimbursement Account(s): You MUST ENROLL by submitting the RCUH Flexible Spending Enrollment/Change Form (B-5F) with your election amounts(s) for the new plan year. This benefit will not automatically continue into the new plan year.
Mahalo,
RCUH Benefits Section
The RCUH Financial Portal will be down for system maintenance from Saturday, May 16, 2020, 4:00 p.m. to Sunday, May 17, 2020, 4:00 a.m.
We apologize for any inconvenience this may cause and thank you for your understanding.
The RCUH Financial Portal will be down for system maintenance from Friday, April 24, 2020, 4:00 p.m. to Saturday, April 25, 2020, 2:30 p.m.
We apologize for any inconvenience this may cause and thank you for your understanding.
ATTENTION: Principal Investigators & Regular-Status employees at 50-100% FTE
RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA in at the John A. Burns School of Medicine from March 10th – March 12th. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.
Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.
For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).
For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.
We have reserved the following dates and times for individual sessions:
| Dates | Location | Times |
|
March 10th |
JABSOM 651 Ilalo Street, Honolulu, HI 96813 Room: MEB 202 |
9:00am – 4:00pm |
|
March 11th |
JABSOM 651 Ilalo Street, Honolulu, HI 96813 Room: MEB 127 |
9:00am – 4:00pm |
|
March 12th |
JABSOM 651 Ilalo Street, Honolulu, HI 96813 Room: MEB 127 |
9:00am – 4:00pm |
To schedule an appointment, please see below:
Click here to schedule an appointment with a Financial Consultant
If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.
Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)
Meetings are accessible for individuals with disabilities. Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.
Future TIAA Individual Advisory Session Dates and Locations for CY 2020*:
May 12 – 14 (Hilo)
June 3-4 (Oahu – Burns Hall)
July 14 – 16 (Hilo)
July 28 – 30 (Oahu – JABSOM)
August 11 – 13 (Maui)
September 1 – 3 (Oahu – Burns Hall)
October 6 – 8 (Oahu – JABSOM)
December 8 – 10 (Hilo)
*Dates/Locations for TIAA Individual Retirement Sessions may be scheduled to change
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