To: All RCUH Employees and HR Portal Users

RCUH is pleased to announce the launch of our new eTimesheets! A Pilot Group has begun using the eTimesheet in fall of 2019. Remaining projects will transition to the new system in two scheduled rollouts:

• Monday, March 16, 2020
• Monday, June 1, 2020

eTimesheets will be located in Employee Self-Service (ESS) so please prepare for this launch by ensuring you have access to ESS. If you’re unable to log-in to ESS, please email [email protected] or call (808) 956-8900. Principal Investigators and Designated Authorities will continue to submit eTimesheets to RCUH Human Resources using the HR Portal.

With the new eTimesheet, each employee will need to know:

• How to submit their own eTimesheet,
• How to record leaves (Vacation, Sick, etc.), and
• When to include attachments for various leaves.

Projects selected for the March 16, 2020 rollout will receive a separate email with further information in the next few weeks (PIs will also receive a notice from HR). In-person training will be offered on O‘ahu, Maui, and Hawai‘i Island during the first two weeks of March in addition to live webinars that can be attended/viewed from your desktop or mobile device.

Stay tuned for further details!

TO: Principal Investigators and Project Staff who assist new hires in completing Form I-9, Employment Eligibility Verification

FROM: Nelson Sakamoto, Director of Human Resources

SUBJECT: Effective January 31, 2020 – New Version of Form I-9, Employment Eligibility Verification

On January 31, 2020, the U.S. Citizenship and Immigration Services (USCIS) announced a new version of the Form I-9, Employment Eligibility Verification. This new version contains minor changes to the form and its instruction.

For the minor changes to the form, USCIS added Eswatini and North Macedonia to the Country of Issuance field in Section 1 and the foreign passport issuing authority field in Section 2, per those countries’ recent name changes. These changes are only visible when completing the fillable Form I-9 on a computer (not the paper Form I-9). USCIS also updated the following in the form instructions:

• Clarified who can act as an authorized representative on behalf of an employer
• Updated USCIS website addresses
• Provided acceptable document clarifications
• Updated the process for requesting the paper Form I-9
• Updated the DHS Privacy Notice

Effective immediately, RCUH Human Resources will utilize the new version of the Form I-9. All new hires will be required to complete the revised version, dated 10/21/2019. Federal law requires all employers to verify the identify and employment eligibility of all individuals to work in the United States. Form I-9 must be completed as part of the new hire process.

Please click on the links below for more detailed information about the new version of Form I-9.

USCIS Announcement

Form I-9

I-9 Central

Should you have any questions, please contact RCUH Human Resources via phone 808-956-7307 or rcuh_employment@rcuh.com.

Please click here to view memo

MEMORANDUM

TO:                 All RCUH Employees

FROM:           Nelson Sakamoto, Director of Human Resources

SUBJECT:   Novel Coronavirus 2019 – Information from Hawai`i’s Department of Health and U. S. Centers for Disease Control and Prevention

For your information, the Hawai`i Department of Health and the U. S. Centers for Disease Control and Prevention have set up information sections on their respective websites on the Novel Coronavirus 2019. The information on both websites sites are being updated regularly.  Go to the links below for further information on the Novel Coronavirus 2019:

https://health.hawaii.gov/docd/advisories/novel-coronavirus-2019/

https://www.cdc.gov/coronavirus/2019-nCoV/summary.html

Please click here to view memo.

TO:      All Eligible Regular-Status Employees that wish to elect/maintain the Maximum Allowable Contribution in the Calendar Year

On November 6^th 2019, the Internal Revenue Service (IRS) announced cost-of-living adjustments increasing the maximum dollar contributions for pension plans and other retirement-related plans for 2020. Effective January 1, 2020 maximum contribution limits have increased (see Table below):

	2019 Maximum	New 2020 Maximum Effective January 1, 2020
Under 50 years old	$19,000.00	$19,500.00
50 years old and above	$25,000.00	$26,000.00

Before you can elect to contribute to a SRA Account, please make sure to enroll in a Supplemental Retirement Annuity (SRA) account on-line with TIAA. Please go to https://www.tiaa.org/rcuh to create an account or call TIAA at (800) 842-2252.

If you have previously elected the maximum allowable contribution, you must submit a new Agreement for Salary Reduction Form (B-6) if you wish to maintain the maximum allowable contribution amount for the TIAA Supplemental Retirement Annuity (SRA) plan if you have elected. The RCUH does NOT automatically adjust your SRA contributions to the revised IRS Maximums.

If you are interested in electing the maximum contribution amount for 2020, please do the following:

1. Complete the Agreement for Salary Reduction Form (Form B-6).
2. Submit the form to RCUH Human Resources no later than December 23^rd 2019 (if you would like to contribute for the effective date 12/16/19, which is the 1^st pay period for the 2020 Calendar Year) via the options below:
   1. Scan/email to [email protected]
   2. Fax to (808) 956-5022
   3. Mail to:

John A. Burns Hall, 4^th Floor Makai Wing

1601 East-West Road

Honolulu, HI  96848

If you have any questions, please contact RCUH Human Resources Department’s Benefits Office via email at [email protected] or contact them at (808) 956-3100.

Thank you and Happy Holidays!

Attachment: 2020 TIAA IRS Limit Flyer