RCUH Policies and Procedures

2.000 Procurement & Disbursing Document Library

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Form	Related Policy/Procedure
Agreement for Services Amendment Template	2.204
Consent, Waiver, Release and Indemnity Agreement – Adult	2.404, 2.407
Consent, Waiver, Release and Indemnity Agreement – Minor	2.404, 2.407
Attachment 01 Determination of Cost or Price Reasonableness	2.103, 2.104, 2.106, 2.107, 2.108, 2.109, 2.110, 2.205
Attachment 02 Sole Source Justification Form	2.106
Attachment 03 Tax Exemption of Certain Scientific Contracts with the United States	2.201
Attachment 04 Authorization for Payment Form	2.702, 2.703
Attachment 06 Petty Cash Summary Sheet	2.704
Attachment 07 UH Form 39 Authorization to Purchase Equipment with Federal Contract or Grant Funds	2.212
Attachment 08a Agreement for Services (UH)	2.104, 2.203, 2.204
Attachment 08b Agreement for Services (Direct Projects (Non-UH))	2.104, 2.203, 2.204
Attachment 09 Annual Declaration of Receipt of Gifts & Gratuities	2.004
Attachment 10 Non-Employee Expense Payment Form	2.006, 2.007, 2,008
Attachment 12 Current RCUH Travel Rates	2.008, 2.601, 2.602
Attachment 14 Policy on Claims by Car Rental Companies [letter]	2.405
Attachment 15 RCUH Employee Travel FAQs
Attachment 21 Subcontractor Agreement	2.207
Attachment 22 Certification Regarding Debarment, Suspension, and Other Responsibility Matters	2.105, 2.204, 2.209, 2.303
Attachment 23 Certification Regarding Payments to Influence Federal Transactions	2.105, 2.204, 2.209, 2.303
Attachment 25 Record of Verbal Quotations	2.103, 2.201
Attachment 26 Request for Quotation	2.103
Attachment 28 RCUH Procurement Checklist	2.201, 2.213
Attachment 30 PFMO 73 UH Fabricated Equipment Form	2.212
Attachment 31 General Terms & Conditions Applicable to All Purchase Orders	2.201, 2.203, 2.204
Attachment 32a Terms and Conditions Applicable to Contracts and Purchase Orders (Under Federal Grants)	2.201, 2.203, 2.204, 2.207
Attachment 32b Federal Provisions, Government Subcontract Provisions Incorporated in all Subcontracts POs (Under Federal Prime Contracts)	2.201, 2.203, 2.204, 2.207
Attachment 32c Federal Provisions Applicable When Subcontractor (Commercial Entity) is in Possession of Government Property (Under Cost-Type Prime Reimbursable Contracts)	2.201, 2.203, 2.204, 2.207
Attachment 32d Federal Provisions Applicable When Subcontractor (Educational or Nonprofit Organization) is in Possession of Government Property (Under Cost-Type Prime Reimbursable Contracts)	2.201, 2.203, 2.204, 2.207
Attachment 33 Certification of Academic Activity for Foreign Visitors	2.012
Attachment 38 Subcontract/Purchase Order Expected to Exceed $250,000 Under a Federal Prime Contract Worksheet	2.207, 2.208
Attachment 40 UH WH-1 University of Hawaii Statement of Citizenship and Federal Tax Status	2.006, 2.007, 2,008, 2.011, 2.012, 2.204, 2.301
Attachment 41 Contractor's Release Under Contract	2.207
Attachment 42 Contractor's Assignment of Refunds, Rebates, Credits, and Other Amounts	2.207
Attachment 43 Wire Transfer Request Form	2.706
Attachment 45 Capital Asset Object Codes - Equipment & Controlled Property	2.212
Attachment 46 Capital Asset Object Codes - Real Property	2.212
Attachment 47 Request for Advance Payment and/or Deposit to a Vendor or Contractor	2.002, 2.008, 2.201, 2.204, 2.701, 2.705
Attachment 48 Individual Cash Advance Request Form
Attachment 49 Vendor Registration
Attachment 50 Foreign Vendor Registration Form	2.301
Attachment 52 Affidavit Serving on an Evaluation, Review, or Selection Committee	2.104
Attachment 53 Sample Proposal Evaluation Form	2.104
Attachment 55 Request for Proposal (RFP) Frequently Asked Questions (FAQ)	2.104
Attachment 56a Request for Proposal (RFP) Template (UH)	2.104
Attachment 56a Request for Proposal (RFP) Template (UH) SuperQUOTE	2.104
Attachment 56b Request for Proposal (RFP) Template (Direct Projects)	2.104
Attachment 56b Request for Proposal (RFP) Template (Direct Projects) SuperQUOTE	2.104
Attachment 57 Sample Price and Cost Analyses	2.110
Attachment 58 Sample Sole Source Justifications	2.106
Attachment 60 Statement by a Foreign Entity for Foreign Source Income Payments	2.007, 2.012, 2.301
Business Classification Certification Statement	2.208
Expense Summary Tracking Sheet	2.006, 2.007
IFB Attachment 2	2.105, 2.209
IFB Attachment 2 for SuperQUOTE	2.105, 2.209
IFB Attachment 3 (Federal)	2.105, 2.209
IFB Attachment 3 (Federal) for SuperQUOTE	2.105, 2.209
IFB Attachment 3 (Non-Federal)	2.105, 2.209
IFB Attachment 3 (Non-Federal) for SuperQUOTE	2.105, 2.209
IFB Attachment 4 (Direct Projects)	2.105, 2.209
IFB Attachment 4 (UH)	2.105, 2.209
IFB Template	2.105, 2.209
IFB Template for SuperQUOTE	2.105, 2.209
Memo Regarding Responsibility for Procurements $25,000 and Greater on Accounts Service Ordered to RCUH	2.003, 2.201
RCUH Vendor Record Frequently Asked Questions	2.301
Sample Letter Requesting Vendor Form	2.301
Sample Letters Requesting ITIN or EIN	2.006, 2.007
Subcontract Amendment Template
Driver's Report of Accident	2.405
Form RMA-001 Automobile Loss Notice	2.405
Form RMA-001 Instructions	2.405
Form RML-001 Incident/Accident Report	2.409
Form RML-001 Instructions	2.409
Form RMP-001 Instructions	2.408
Form RMP-001 Report of Loss or Damage of State Property	2.408
Form RMTC Claim for Damage or Injury	2.409
Form RMTC Instructions	2.409
Identifying the Type of Expenditure for Purposes of Determining Tax Treatment Decision Tree	2.005
Tax Treatment of Business Expenses (Service-Related) Decision Tree	2.005, 2.008
Tax Treatment of Compensation (Services, Rents, and Royalties) Decision Tree	2.005, 2.007
Tax Treatment of Non-Service Financial Assistance for Individuals Decision Tree	2.005, 2.006
Vendor's Certificate of Current Cost or Pricing Data (FAR 15.406-2)	2.303

Research Corporation of the University of Hawaiʻi

Research Corporation of the University of Hawaiʻi

Research Corporation of the University of Hawaiʻi

RCUH Policies and Procedures

2.000 Procurement & Disbursing Document Library