Research Corporation of the University of Hawaiʻi

  RCUH PROCUREMENT CHECKLIST Attachment 28

REQUIREMENT POLICY MICRO-PURCHASES COMPETITIVE SOLE SOURCE EXEMPT
$0 – $10,000 >$10,000 ‐ $24,999.99 $25,000 and Above >$10,000 ‐ $24,999.99 $25,000 and Above >$10,000 ‐ $24,999.99 $25,000 and Above
“Goods
&
Services” Equipment “Goods
&
Services” Equipment “Goods
&
Services” Equipment “Goods
&
Services” Equipment “Goods
&
Services” Equipment “Goods
&
Services” Equipment “Goods
&
Services” Equipment
“Three (3) or more Verbal Quotations
(If services are being procured, utilize the RCUH Agreement for Services)” 2.201  
“Three (3) or more Written Quotations
(If services are being procured, utilize the RCUH Agreement for Services)” 2.201  
Cite exemption number found in UH APM A8.220 2.107    
“Sole Source Justification form
(Not required for a pre‐approved sole source per UH AP A8.255, but must be cited on PO; applicable to ORS subawards using federal contract funds)” 2.106    
“Determination of Cost or Price Reasonableness form
(Not required for ORS subawards using grant funds; required if using federal contract funds)” 2.110        
“Tax Clearance (Certificate of Vendor Compliance)
(Applicable to purchases and final payments $25,000 and above)” 2.302      
“Certification Regarding Debarment and Other Matters
(Applicable to purchases $25,000 and above (under federal grants) and over $35,000 (under federal prime contracts))” 2.303      
“Certification Regarding Payments to Influence Federal Transactions
(Applicable to purchases over $100,000 (under federal grants) and over $150,000 (under federal prime contracts))” 2.303      
“Certificate of Current Cost or Pricing Data
(Applicable to purchases over $750,000 using federal contract funds)” 2.110      
“FFATA Data Collection
(If applicable to award)” 2.304      
“UH Form 39‐Authorization to Purchase Equipment with Federal Contract or Grant Funds
(Applicable to purchases using federal funds)” 2.212       
UH Form 73 Fabricated Equipment 2.212       
“Compliance with Americans with Disabilities Act Assessment
(Applicable to lease agreements; contact RCUH Procurement)” 2.211       
Hawaii State Ethics Commission Approval to Contract with a Current or Former UH/RCUH Employee 2.004       
EIC Determination 3.225       
Attachment 47 Request for Advance Payment and/or Deposit to a Vendor or Contractor 2.201              
“Documentation for the reporting or withholding of payments, if applicable
(The supporting documents (e.g., WH‐1, W‐9, W‐8BEN‐E, etc.) must be on file prior to the release of payments for reportable/withholdable transactions)” 2.005       
“Independent Cost/Price Estimate Prior to Receiving Proposals, Bids, or Quotes
(Applicable to purchases over $250,000 (using federal funds))” 2.111      
“Sealed Bids/Quotes and Public Opening for IFBs and RFQs
(Applicable to purchases over $250,000 (using federal funds))” 2.111  
Note: Certain purchases may have additional insurance requirements (see policies under 2.400), as well as data, IP, export controls, and other UH requirements. Revised 10/23/2020